Travel Coordinator

Position Overview:

We are seeking a dynamic Travel Coordinator to manage travel logistics for our executives and staff in a corporate entertainment agency. This role will support and assistbooking flights, hotels, and ground transportation while ensuring a seamless travel experience in a fast-paced entertainment environment. The ideal candidate thrives under pressure, is highly organized, and understands the unique travel demands of the entertainment industry. The candidate will possess a keen eye for detail when booking agent and client accommodations for flights/hotels/and general transport. Individual must have prior travel booking experience.  

Essential Responsibilities: 

• Support and coordinate domestic and international travel for executives,

• Assist reservations team with completing travel arrangements for entertainment clients' air, hotel, cars, trains, greeters, and ground transportation

• Acting as the liaison with hotel and airline reps to maintain high-level of service across department

• Manage complex itineraries, including last-minute changes and multi-city travel.

• Ensure compliance with company travel policies and budget guidelines.

• Work with HR/risk and legal teams for to ensure duty of care

• Work with global partners to secure visas, work permits, and customs clearances.

• Provide real-time troubleshooting for travel disruptions.

• Independently review client reservations for accuracy and quality; proactively correct errors

• Managing/updating travel reports and policies 

• Answering the telephone and making outgoing calls in a timely, professional manner

• Managing overall flow of paperwork 

• Coordinating film festival accommodations to reserve room blocks and obtain listings 

• Maintaining quality control for back up travel agency 

• Performs other office functions as needed and seeks ways to personally add to the overall efficiency of the operation

Core Competencies:

Qualifications/Requirements:

Education: Bachelor’s Degree

Related Work Experience: Ideal candidates will have one to two years of work experience in a travel agency, preferably a corporate and/or entertainment environment 

• Must be detail oriented and able to handle complex instructions with care and follow-through

• Must be skilled in multi-tasking and have proven problem-solving abilities

• Must be capable of calmly handling time sensitive issues with ease 

• Friendly and open demeanor with ability to maintain confidentiality at all times

• Ability to adapt to changes and work in a fast paced, demanding environment

• All applicants must possess excellent verbal and written skills

• Concur travel knowledge is mandatory and Sabre experience preferred.  

• Microsoft Excel, Word, PowerPoint