Senior Manager

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The Department of Human Genetics has an exciting opportunity for a Sr. Manager, Finance (H) position. The incumbent leads and supports the organization’s financial activities such as forecasting, budgeting, strategic planning, and treasury with the goal of enhancing profitability and cash flow management. Further, the Sr. Manager, Finance (H) oversees department staff to ensure that activities are always compliant with applicable rules and regulations.

CORE JOB FUNCTIONS                                                                                             

• Establishes or recommends to management objectives and policies for the University.

• Directs preparation of budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.

• Prepares various management reports on financial performance and explains and communicates key variance drivers and insights to appropriate managing staff.

• Provides key financial support and analysis on an ad-hoc basis to help drive and improve business performance.

• Compiles and analyzes data and prepares balance sheets and profit and loss statements.

• Formulates reports to summarize and forecast organization’s business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations. 

• Identifies potential financial risks and areas of opportunity.

• Prepares and coordinates for audits of department’s accounts.

• Cultivates and maintains relationships with banks and other external financial institutions to facilitate job functions.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field

Experience:

Minimum 7 years of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions

Human Genetics & Physical Medicine and Rehabilitation

Develop financial policies and procedures for the Department of Human Genetics and Physical Medicine and Rehabilitation (PM&R). All responsibilities below will cover these areas unless specifically noted. Expected share of effort will be approximately 50% devoted to DHG and 50% devoted to PM&R. These efforts will vary depending on immediate requests or responsibilities required during short periods. Areas of oversight include $25M+ of budgeted expenses. This position will also oversee the financial aspects of deploying a new pain service line.  This will be a multidisciplinary service line which will require a dedicated analyst.  Over the next year, this position will also be responsible for transitioning the Department of Physical Medicine and Rehabilitation into an in-house Research Administration model.  These services are currently provided by a centralized (ORA) model.

• Planning, implementation and monitoring of all budgets while establishing procedures for monitoring revenue and expenditures and verifying that staff is appropriately following procedures.

• Implement continuous financial audit and control systems to monitor the performance of the areas. Monitor the flow of funds, adherence to multiple budgets for the various Centers and Programs that comprise the areas, expenditures and other budgetary items.

• Develop system for tracking the financial commitments to faculty centers, and programs.

• Review and implement clinical revenue models and clinical operations structure of DHG clinics as well as cross-departmental business lines.

• Assist in the evaluation of intermediate and long-term resource needs.

• Keep current with changes in local, state, and federal government and private funding agency regulations.

• Responsible for review and approval all areas’ purchase orders, ensuring proper charging of expenses to appropriate accounts.

• Review and approve all travel requests and subsequent reimbursement requests.

• Liaison with ORA to review all outgoing proposals for DHG and PM&R for budgetary appropriateness and policy adherence. Review frequently the status of ongoing post-award issues and be the person charged with contacting the grant agency when required.

• Attend meetings during the annual budget season to develop and implement the annual budget including of an internal working budget document, involvement in merit increase discussions and decisions sponsored grant expenditure budgeting, personnel effort allocation, entry of final budget into Tidemark budget system and final reconciliation of the Tidemark system prior to close.

• Implement all year-end financial responsibilities including plant account transfers, purchase order reconciliations and close out of all of eBERFs, eChecks, invoices and inventory management.

• Assign financial accounts for reconciliation in consultation with faculty and the SAO.

• Ensure grants database information is current and be responsible for pulling information from the database for reporting purposes as needed.

• Update fund codes in DHG and PM&R databases and distribute updated account lists as needed

• Serve as areas’ internal and external point of contact for grant issues and inquiries.

• Attend external grant meetings and relay information to Grants Section. Serve as Liaison between our faculty, ORA and our shared services representative.

• Create and maintain an accurate resource document reflecting the efforts of all staff and faculty to be used in grants management and budgetary discussions.

• Provide faculty reviews when requested by leadership including effort allocations, revenues generated, and overall cost to the areas.

• Prepare status reports when requested by leadership

• Determines economic implications and feasibility for modifications to existing systems and installation of new systems.

• Analyzes and evaluates ways to optimize available cash and cash flow.

• Provides financial analyses, feasibility studies, and others to translate strategic plan into quantifiable data and analysis.

Human Resources

• Supervise, train, and evaluate Manager, Business Operations (ISCI) and Accountant (DHG).

• Liaise with HR Shared Services for position management, including job descriptions, hiring, reclassifications, salary increases, bonus evaluation and processing.

• Assist VCA/Sr. Center Administrator with Faculty Affairs as it pertains to executing terms of offer such as tuition reimbursements, and other financial commitments. Liaison with office of Faculty Affairs.

Management

• Meet on a frequent basis with the leadership group (including the Chair, Center Director, Center Executive Director, and Sr. Center Administrator) to discuss current events in the areas and assist in decisions related to strategic planning, personnel changes, expenditures, and budgetary planning.

• Serve as a key member of each areas’ senior leadership team to assist in directing and executing operating and financial plans with the Sr. Center Administrator.

• Provides important financial reporting and high-level advisement to leadership and has direct bearing on the areas strategic planning, financial success, and contribution to the UM Miller School of Medicine.

• Engages with other department, and institute’s administrators and assists Sr. Center Administrator to resolve shared issues, and to promote the mission of the areas.

Special Projects

• Perform special projects as assigned by area leadership

Department Specific Qualifications                                                                 

Education:

Bachelor’s Degree in Finance, management, or related field, Master’s degree preferred

Experience:

Minimum of 8 years of relevant experience, five years in progressive experience in finance, management, or healthcare with at least two years’ experience in accounting and/or sponsored programs.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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