Responsibilities

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HR
• Payroll and benefits administration (we work with Gusto & Deel) 
• HRIS administration
• Onboarding & offboarding new staff
• Intern & contractor logistics


Recruitment
• Recruitment is currently a major drain on team resources — the Operations Manager will manage hiring round logistics and communications to help with this.
• Provide reliable and proactive ATS management 
• Ensure that candidates have a high-quality experience
• Explore new solutions to reduce the burden of recruitment on researchers, like identifying and working with outside evaluators of candidates, etc.


Finance and Compliance
• Manage accounts payable.
• Manage ARC’s unusually high number of work trial honoraria
• Oversee external accountants during audit and 990
• Develop financial policies & handbook 
• Supervise external accountants 
• Develop and maintain budgets for management & fundraising
• Manage staff cards and expense reimbursements


Governance
• Potentially serve in board roles (e.g. Treasurer or Secretary)
• Prep & host board meetings (all non-strategic discussion)
• Ensure board compliance with bylaws, conflict of interest, and other legal responsibilities


People ops
• Ensuring new staff & interns have what they need to succeed
• Plan and host team retreats 1-2 times a year 
• Conduct periodic engagement surveys and performance reviews
• Provide immigration support for staff, in coordination with outside counsel (our immigration needs tend to be fairly high)


Miscellaneous
• Conduct minor IT admin tasks, including managing Google Workspace and the website
• Manage state and federal compliance filings
• Work with external legal counsel as needed
• Manage organization insurance
• Liaise with the shared workspace manager (Constellation) on office management, including desk reservation and allocation

Skills and Experience

• Skills and attributes
• Excellent attention to detail
• A high degree of conscientiousness and carefulness in your work
• Strong written and verbal communication skills
• Excellent autonomy, you are comfortable and effective at setting your own goals and managing your time, you proactively get what you need to complete a given project and flag when things are off-track. You deliver high quality results with little feedback or oversight. 
• Excellent judgement about and quantification of risk, knowing when things need to be discussed with counsel or other experts and synthesizing clear and quantified takeaways from those consultations.
• A high degree of comfort with a direct feedback culture


Knowledge and experience
• Knowledge of nonprofit bookkeeping and accounting procedures
• Knowledge of nonprofit compliance procedures, especially related to employment and 501(c)3 compliance
• Experience with HR, especially at small nonprofits or startups


The most relevant types of experience include:
• Experience serving as an internal operations generalist at a startup or nonprofit, where you wore many hats.
• Experience founding and directly doing the setup and initial operations for a startup or nonprofit.
• Experience in any of HR, finance, or compliance for US corporations
• Experience with the US immigration system, especially cap-exempt H-1Bs.