The Opportunity:

At FOS, it’s all about the people. With exceedingly low turnover rates, we’re constantly growing, and that’s where this new opportunity comes in – for a Marketing Coordinator out of our Boston, MA office focused on production of competitive proposals across our various service offerings. Marketing staff are integral members of our team. The ideal candidate will serve as a reliable expert in InDesign, utilizing their skillset daily to consistently produce project proposals that win over new clients. In this position, you’ll be expected to stay on top of tiny details to ensure the seamless and successful completion of projects.

Your Responsibilities:

• Adhere to internal project workflows, coordinating with marketing team members to ensure proposal content is executed within established timeframes without error
• Utilize InDesign to create and update staff resumes, project portfolio pages, and project/approach layouts for inclusion in proposal packages while adhering to brand standards
• Coordinate and assist the team daily to provide clarity on status of final proposal deliverables
• Develop a strong, in-depth knowledge of the firm’s portfolio, personnel, and offerings to add value to our marketing initiatives and proposal opportunities
• Work with the marketing and communications team to determine the appropriate approach and strategy in creating firm qualification, proposal, presentations, and interview materials
• Properly and accurately maintain a proposal filing system
• Support and update firm databases with proposal, project information, personnel resume details, and client data
• Conduct market and client research to develop custom reports
• Provide project support including meeting minutes
• Provide quality control and quality assurance peer reviews
• Assist in development of general marketing collateral as requested by marketing and communications leaders
• Coordination with accounting, HR, legal, and compliance departments on pursuits

What we offer:

• Flexible work schedules! We offer a hybrid model, so you can work from home and/or work from the office
• Competitive benefits package, including a generous paid time off policy
• An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals
• Coaching with leadership that enables professional growth for future career pathing
• The opportunity to work for a growing team with proven success

Required skills and experience:

• Bachelor’s degree in Marketing, Communications, Graphics, or related field preferred but not required
• A minimum of four years of related work experience
• Related experience working in a marketing or communications role for a professional services firm preferred but not required
• Must be proactive, self-driven, organized and have an enthusiasm for innovation. Strong time and project management skills are essential
• Must be detail oriented and possess excellent written communication skills, including a strong command of grammar and editing
• Must be able to quickly learn and utilize new software systems
• Proficiency with InDesign, Word, and PowerPoint required
• Proficiency with Photoshop is preferred but not required

FOS (Facility Optimization Solutions LLC) is a multidisciplinary professional services and software consultancy founded on the core value that clients are our most important partners.

FOS began with a good idea – seeing the need to help facility managers identify what they own, the condition of their facility, and how best to use this data for future capital planning. FOS started as a small operation in 2009 and has since grown into a major, multi-office practice that is ranked #1 worldwide for facility-related services by World Architecture 100.

Please note that candidates can only apply to our positions on our company Careers site. It is not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required time frames and adhere to our internal policies and our Code of Conduct.

Facility Optimization Solutions LLC. and CannonDesign recognize the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at FOS of CannonDesign in the United States will be considered without regard to citizenship/alienage.