Full-Time

Office Coordinator

Confirmed live in the last 24 hours

Vestmark

Vestmark

201-500 employees

Portfolio management and trading software solutions

No salary listed

Junior, Mid

Wakefield, MA, USA

Category
Administrative & Executive Assistance
Administrative Support
Customer Service & Reception
Required Skills
Word/Pages/Docs
Excel/Numbers/Sheets
Requirements
  • 2 years minimum experience in a similar role
  • Proficient in the use of Excel, Word and Outlook
  • Strong and pleasant phone and interpersonal skills, and the ability to deal professionally with visitors, vendors and co-workers on the one and in person
  • Excellent organizational and time management skills, ability to take initiative, use good judgement, demonstrate a strong sense of urgency and attention to detail, and carry multiple tasks through to completion
  • Ability to work independently, prioritize work and ask for further clarification when necessary
  • Ability to always maintain professionalism and confidentiality
  • Experience delivering accurate, effective results, and meeting tight deadlines
  • Effectively adapt to variations in work tasks and workload
Responsibilities
  • Stock kitchens with company provided snacks & coffee daily throughout the office
  • Oversee office vendor relationships
  • Greet and assist employees and guests in a friendly and professional manner
  • Answer phones and distribute incoming mail & packages
  • Assist with Onboarding and Offboarding employees
  • Assist with on-site interview process, greet candidates and escort to conference room
  • Assist with the logistics for Companywide employee events
  • Member of the Engagement Committee, assist with Charity, Fun, DEI and Wellness events
  • Order catering for in-house meetings
  • Provide general office assistance to management as needed
  • Shift of 8:30am-4:30pm to stock kitchens with company provided snacks & coffee daily prior to most employees arriving
  • Hours may periodically vary due to company needs
  • Other duties as assigned

Vestmark provides portfolio management and trading software tailored for the financial services industry. Its main product, the VestmarkONE platform, allows clients to manage personalized, multi-asset portfolios efficiently. The platform includes features for portfolio construction, trading, rebalancing, compliance, and risk management, all integrated to enhance operational efficiency. Unlike many competitors, Vestmark focuses on improving middle and back-office operations, enabling financial institutions to concentrate on client engagement and strategic goals. The company's goal is to help clients achieve better outcomes for investors while driving growth and satisfaction through its software-as-a-service model.

Company Size

201-500

Company Stage

Series B

Total Funding

$40.3M

Headquarters

Wakefield, Massachusetts

Founded

2001

Simplify Jobs

Simplify's Take

What believers are saying

  • Growing demand for ESG investing boosts innovation in Vestmark's portfolio management software.
  • Direct indexing trend offers opportunities for customized, tax-efficient investment solutions.
  • Cloud-based solutions accelerate operational efficiency and scalability for Vestmark clients.

What critics are saying

  • Emerging fintech startups offer similar SaaS solutions at lower costs, threatening market share.
  • Continuous platform updates may impact profit margins due to rapid technological advancements.
  • Over-reliance on BlackRock partnership could be risky if partnership dynamics change.

What makes Vestmark unique

  • Vestmark's SaaS model ensures continuous updates and improvements for clients.
  • The VestmarkONE platform integrates portfolio management, trading, and compliance functions.
  • Partnerships with industry leaders like BlackRock enhance Vestmark's portfolio management capabilities.

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Benefits

Medical, Dental, and Vision - Vestmark pays 90% of our employees’ medical and dental coverage which are administered through Blue Cross Blue Shield (BCBS) along with Eyemed for vision.

Vestmark 100% Paid Benefits - Vestmark is proud to offer maternity and parental leave, Life, Short-Term and Long Term Disability Benefits at no cost to the employee, and Employee Assistance Program and work-life benefits.

Generous PTO - Vestmark employees receive between 15 and 25 days per year of paid time off based on years of service in addition to receiving 10 days per year of paid sick leave.

Diversity - At Vestmark, we strive to create an inclusive workplace that fosters, embraces and celebrates diversity and fairness. We continue to build a comprehensive culture where all employees are Welcomed, Valued, Respected and Heard.

Flexible Spending Account (FSA) - Vestmark employees can contribute annually to health care and dependent care FSAs and participate in our employer-matched HSA program.

401(k) with Employer Matching - Vestmark will match the employee’s 401(k) and ROTH contribution up to 50% of the first 8% per pay period with a two-year vesting component.

Company Equity - Vestmark also offers additional compensation in the form of Restricted Stock Units (RSUs). Our RSUs are issued through a vesting and distribution schedule after achieving required milestones.

Match Charitable Contributions - Vestmark is very proud of our Charitable Giving Program. We will match up to $250 annually to an approved charity of our employee's choice.

Stay Fit - Exercise your mind and your body with our on-site gym located at our Wakefield, MA headquarters. If you can't take advantage of our corporate gym, our Blue Cross Blue Shield plan offers fitness reimbursement.

Pet Insurance - Employees may choose to enroll in pet insurance at a discounted rate.

Growth & Insights and Company News

Headcount

6 month growth

0%

1 year growth

0%

2 year growth

1%
VentureFizz
Mar 10th, 2025
International Women's Day 2025 - How Tech Companies are Recognizing the Day

Vestmark will be hosting a SheTo event which is the largest private network of women and non-binary engineering leaders.

Vestmark
Oct 30th, 2024
Vestmark Names Freedom Dumlao Chief Technology Officer

Vestmark, Inc. is pleased to announce that Vestmark has named Freedom Dumlao the company's new Chief Technology Officer (CTO).

Wealth Management
Sep 25th, 2024
Vestmark Partners with BlackRock on Custom Model Portfolios

Vestmark announced a partnership with BlackRock meant to combine advanced portfolio management with tax management capabilities.

Vestmark
Sep 6th, 2024
Vestmark Wins Award for Direct Indexing Solution at 2024 WealthManagement.com Industry Awards

WAKEFIELD, Mass. - September 6, 2024 - Vestmark, Inc., a leading provider of wealth management software and services, has won the "Wealthies" award for Outstanding Achievement in Direct Indexing by Technology Providers at the 2024 WealthManagement.com Industry Awards.

PR Newswire
Jun 11th, 2024
Vestmark And Purefacts Announce Partnership To Transform Wealth And Investment Management Billing At Scale

Billing identified as key to wealth management firm growthPartnership to boost offerings that deploy best-in-class wealth technologyWAKEFIELD, Mass., June 11, 2024 /PRNewswire/ -- Vestmark, Inc., a leading provider of wealth management software and services, and PureFacts Financial Solutions, a global leader in revenue management, enterprise reporting, and insights solutions for the asset and wealth management sector, today announced a strategic partnership that will enhance billing solutions and enable nimbler, faster operations for leaders in the wealth management space.Vestmark, renowned for its core platform encompassing portfolio management, trading, and client reporting, has identified billing as a crucial component of its comprehensive offering. The partnership with PureFacts provides an integrated billing platform that supports various billing models, including AUM-based, account-based, hourly, retainers, and more. PureFacts Financial Solutions has established itself as a global leader in revenue management and billing, offering an AI-enriched, end-to-end revenue lifecycle process through its innovative PureFees platform."This partnership with PureFacts represents a necessary step in Vestmark's journey to provide a comprehensive, end-to-end solution for a wide range of firms in the wealth management space, including broker-dealers, RIAs, RIA aggregators, asset managers, and other service providers," said Karl Roessner, CEO of Vestmark. "We are extremely pleased to be partnering with a cutting-edge firm with a focus on fee billing excellence and scalability."PureFacts' enterprise billing platform is designed to scale, accommodating the diverse needs of different types of wealth and asset management firms. As part of a comprehensive suite of solutions available to financial advisors who leverage Vestmark's customized investment solutions, PureFacts' platform provides Vestmark clients the ability to track, measure, and optimize every dollar, bringing flexibility to support a wide range of business models, from small independent practices to regional broker-dealers and wealth managers and large national clients."We are excited to partner with Vestmark to bring our innovative billing solutions to the U.S. market to help their clients grow," said Robert Madej, CEO of PureFacts Financial Solutions