Procurement Coordinator

SUMMARY DESCRIPTION

This position supports the entire design team. It is a critical role that helps to keep the team organized and on track on each project. This position also supports and coordinates the accounting and budgeting compliance for the design team with the construction and accounting departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Generates purchase orders for the design team
• Assists with tracking and ordering shipments
• Reviews and approves interior design invoices
• Researches and tracks past-due invoices, payments, and credit memos
• Assists with receiving warehouse inventories
• Oversees damaged goods received and makes appropriate claims with vendors
• Handles monthly reconciliation of design purchasing credit card
• Applies monthly credit card charges to appropriate projects in E-Builder
• Uses E-Builder software for maintaining the records of activity
• Decision-making is limited to company policies and procedures and generally will only affect individual job

EXPERIENCE

• Two or more years of related experience
• Knowledge in working with procurement processes
• Knowledge of working with a design group as an assistant
• Experience working with AP and invoice

EDUCATION

• Business or Accounting degree preferred

SKILLS/CERTIFICATIONS

• Understanding of interior design purchasing/ procurement process
• Understanding of interior design invoicing process
• Understanding and knowledge of interior design vendors
• Ability to effectively communicate with the design team across multiple offices
• Ability to multi-task and efficiently work on multiple projects at a time
• Detail-oriented with great verbal and written communication skills
• Creative thinker and team player
• Ability to present informally to small groups on familiar, work-related topics
• Ability to manage relationships with both internal and external clients
• Work activities will somewhat vary, requiring the selection of standard procedures from among several that apply, including organizing work, selecting methods and monitoring results 

PHYSICAL ABILITIES

• Ability to lift files, records, and computer paper (approximately 5-10 lbs)

WORKING CONDITIONS

• Ability to operate a computer, phone system, and general office equipment
• Work over 40 hours per week as business needs to deem appropriate
• Work indoors approximately 90% of the time
• Ability to travel as required, albeit with minimal

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