Project Manager

The Humanities & Sciences project manager (PM) provides administrative support for the day-to-day operations of the division and its academic programs. Under the supervision of the Assistant Director, the PM assists with coordinating program events, projects and curricular operations. The project manager partners with the functional teams in Academic Affairs, which includes the Curricular Engagement & Graduate Relations Team; the Professional Engagement & External Partnerships Team; and the Academic Operations, Information Systems, and Curricular Management Team. All team members provide targeted administrative support and take on special projects as arranged with the AD and Divisional Dean. Project assignments may shift depending on the needs of the division and the College. Additional responsibilities and duties are enumerated in the “Main Responsibilities” section.

The H&S division administers three undergraduate degree programs, three graduate degree programs, and college-wide curricular programs that serve all CCA undergraduates, including Core Studios, Critical Studies, Critical Ethnic Studies, and college-wide minors. https://www.cca.edu/humanities-sciences/

MAIN RESPONSIBILITIES:

General Program Administration - 35%

• Process payments and purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees. Update budget ledgers accordingly.

• Participate in coordination and promotion of college-wide minors overseen by the H&S Division

• Assist with web and portal reviews and updates as needed.

• Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.

• Liaise with other college offices and support-services as necessary.

• Maintain program files and archives. Assist with program portfolios in collaboration with the program chair. 

• Other duties/special projects as assigned by divisional assistant director, and/or dean.

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

Event and Activity Planning & Support - 30%

• Take the lead in planning and implementation of engagements and activities organized by the division and its programs, such as: lectures and symposia (e.g., MFA Writing Tuesday Talks, VCS Spring Symposium, etc.); curricular reviews (e.g., First Year Review and Junior Reviews); curricular activities (e.g., guest lectures for combined classes, HAVC object kit demos, etc.); and divisional faculty meetings. 

• Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.

• Manage event pages (e.g. CCA Portal) and online invites (e.g. Eventbrite).

• Liaise with AA functional teams, CCA Facilities & Operations, Public Safety, and other offices.

• Assist with guest speaker arrangements and payments.

• Manage a pool of student event assistants (work study).

• Perform onsite event management and event wrap-up.

• Manage reception planning, such as catering contracting and ordering, as well as creating requisitions for the appropriate payments

Supervision - 25% 

• Recruit, hire, train, and supervise work study students.

• Create and manage orientation materials for work study students

• Track hours in line with work study budget allocations

Program Budget Management - 10%

• Monitor program and project budgets, and update budget ledgers, as assigned. 

• Gather and prepare information for the annual budget proposal process, in concert with the assistant director, chairs, and dean.

MINIMUM QUALIFICATIONS:

• 1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Background in Higher Ed preferred. 

• Bachelors degree

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with event planning and coordination.

• Experience with social media management.

• Able to follow directions with minimal oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail. 

• Ability to handle sensitive, confidential matters with discretion. 

• Familiarity with and ability to apply technological innovations.

• Competence in Google Workspaces, spreadsheets, and data entry required

Preferred qualifications:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience in general education areas (humanities, social sciences, and natural sciences/math) and/or at higher-ed art and design institutions.

• Baccalaureate degree preferred with stronger preference for one of the areas represented at CCA.

• Experience with budget management.

• Experience with a student information system (SIS), e.g. Workday Student, and/or event software, e.g. Coursedog.

COMPENSATION & BENEFITS:

• The compensation for this position is $29.87/hour

• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here:https://portal.cca.edu/working/office-human-resources/employee-benefits.

POSITION DETAILS:

• CCA considers a full-time work week to be 37.5 hours per week.

• Work Mode: Hybrid

• Schedule: Mon-Fri, 8am-4:30pm

• This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.

Location

San Francisco

FLSA

Exempt

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF.  If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]. In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. If a background check is required for a position, it will be noted in the job posting.

Questions?

Please address any questions to [email protected].