Job Posting Title:
Senior Administrative Program Coordinator for Deployment, Construction Industry Institute, Cockrell School of Engineering
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Hiring Department:
Construction Industry Institute
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
PICKLE RESEARCH CAMPUS
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Job Details:
General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers, and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.
As a research center within the Cockrell School, the Construction Industry Institute (CII) serves as the research and development hub for the capital projects industry, situated off-campus at the West Pickle Research Campus in northwest Austin. A learning organization with a wealth of knowledge and information, CII is unique in the engineering and construction industry. For more than four decades, this impressive consortium of over 120 member organizations, comprising leading owner companies, engineering-contractor firms, and service providers from both the public and private sectors, has collaborated to improve safety, technology, cost, and schedule predictability across the members’ project portfolios.
Why Join CII?
Impactful Work: Contribute to disseminating solutions to real problems faced in capital projects, making a tangible difference in the industry for present and future generations.
Collaborative Environment: Work alongside passionate and innovative professionals from the capital projects industry and academia.
Professional Growth: Gain exposure to a wide range of interesting colleagues, materials, and cutting-edge research, thereby enhancing your skills and knowledge.
At UT Austin, we say “What starts here changes the world.” As a member of the university community, you will be part of an organization that is internationally recognized for its academic programs and research. Your work will have meaning and make a difference far beyond UT Austin, not only in the lives of our faculty, staff, and students, but also reaching out worldwide to personnel in CII member organizations, other educational institutions, capital project teams, and beyond.
UT Austin provides outstanding employee benefits and total rewards packages that include:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning, plus professional conference opportunities
Tuition assistance
Expansive employee discount program, including athletic tickets
Free access to UT Austin's libraries and museums with a staff ID card
Free rides on all UT Shuttles and Austin CapMetro buses with staff ID card
Purpose
The Senior Administrative Program Coordinator for Deployment will lead the implementation and coordination of several CII volunteer groups that serve as a critical method for driving engagement with CII’s industry and academic volunteers and will also coordinate and/or support other initiatives within CII’s deployment program.
Responsibilities
Coordinate the activities and engagement of assigned CII volunteer groups, including scheduling and attending meetings and events involving industry member volunteers, academics, and CII staff.
Coordinate the capture and management of data and meeting materials related to assigned volunteer groups. Maintain accurate and up-to-date records in CRM systems, including group rosters and meeting attendance details. Generate reports to summarize engagement data and provide these reports to CII leadership.
Cross-train to support other deployment programs. Provide backup support for coordinating meetings and events in other CII areas, as needed.
Collaborating with assigned CII volunteer groups and across CII staff, develop and implement recommendations to maintain and improve the health of assigned CII volunteer groups. Report the recommendations to CII leadership regularly and incorporate their feedback.
Organize and maintain communication resources related to the assigned volunteer groups, including templates, communication plans, and tracking tools. Support the maintenance of related documentation, including business processes, activity reports, and project deliverables.
Collaborate with CII leadership to ensure that the assigned volunteer groups adhere to guidelines and meet engagement expectations. Identify and share any engagement challenges with CII leadership.
Perform other related duties as assigned.
Required Qualifications
Bachelor’s degree in a related field (e.g., Business Administration, Construction Management, Engineering)
Five (5) years of experience in project or program coordination
Proficiency in Microsoft Office Suite, virtual meeting platforms, and customer relationship management (CRM) software
Attentive listener committed to promoting effective teamwork and collaboration
Strong verbal and written communication skills and genuinely outgoing with the ability to engage and build relationships with various stakeholders
Excellent organizational, project management, and time management skills
Exceptional interpersonal skills and a sharp attention to administrative detail, with the ability to effectively coordinate and manage multiple teams or groups simultaneously
Ability to analyze program data, prepare reports, and make data-driven recommendations
Ability to work independently and as part of a team
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree (master's or higher) in Engineering, Education, Human Resources, or Business Administration
Five (5) years of experience in volunteer or customer management
Experience in a role involving the construction industry
Certification or training in project management, adult education, or workforce development
Salary Range
$70,000+ depending on qualifications
Working Conditions
Ability to work around standard office conditions
Repetitive use of a keyboard at a workstation
Prolonged screen time
Use of manual dexterity
Travel as required
Work Shift
Forty (40) hours per week, Monday through Friday, generally 8:00 AM - 5:00 PM; however, this position provides for work-life balance with a typical 40-hour work week that includes flexible work arrangements. The CII hybrid schedule requires each employee to work on the UT Austin campus three days per week (currently Tu-We-Th).
Required Materials
Resume/CV
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that all required materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Administrative & Executive Assistance (1)