Staff Accountant

Job Description

Under the general guidance of the Assistant Director of Finance, the Staff Accountant is responsible for reporting the Hotel's financial operations by maintaining accurate financial records, assisting with the preparation of financial reports, reconciling accounts, and ensuring compliance with the Company's policies and procedures. This role plays a key part in the month end close process, daily financial reporting, and overall financial integrity of the hotel. 

YOUR KEY RESPONSIBILITIES:  

Income Audit 

• Perform daily audits of revenue from Front Office, Food and beverage, and other outlets. 

• Reconcile POS and PMS reports to ensure all income is properly recorded. 

• Investigate and resolve discrepancies between revenue reports and actual receipts. 

• Prepare and distribute daily revenue and audit reports to management. 

Accounts Payable 

• Process vendor invoices and ensure timely payment in accordance with vendor payment terms and hotel policy. 

• Verify invoice accuracy, obtain necessary approvals, and resolve discrepancies. 

• Maintain vendor files and respond to inquiries related to payment status. 

Accounts Receivable 

• Post and reconcile guest and group billing charges. 

• Monitor outstanding balance and follow up on overdue accounts. 

• Generate and distribute invoices for events, group booking, and corporate accounts. 

• Prepare AR aging reports and supports collected and efforts. 

General Accounting 

• Prepare and record journal entries, approvals, and adjustments. 

• Reconcile general ledger accounts and bank statements regularly. 

• Assist with month end and year end closing activities. 

• Ensure compliance with internal controls and financial policies and assist in preparations for internal and external audits. 

• We recognize we are in the hospitality industry and that it may require us to provide lateral service.   

• We will on occasion call for each individual on the team on a routine basis to perform various related tasks as needed in the spirit of providing exceptional guest service. 

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field required; CPA, CMA, or MBA preferred. 

• Minimum five years of progressive accounting/finance experience, with at least two years in a hotel or hospitality setting and one to two years in a supervisory or managerial role. 

• Strong understanding of hotel accounting principles, including full-cycle month-end close, budgeting, forecasting, financial analysis, and cash flow management. 

• Proficient in accounting systems and hotel property management systems (e.g., Opera, SunSystems, M3, BirchStreet, or similar). 

• Excellent knowledge of U.S. GAAP and internal controls; experience with audit preparation and financial compliance practices. 

• Strong analytical and problem-solving skills, with attention to detail and the ability to interpret and present financial data clearly. 

• Effective leadership and team management abilities, including experience training, mentoring, and evaluating accounting staff. 

• High proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling; strong skills in Word and PowerPoint. 

• Excellent verbal and written communication skills; ability to communicate financial information clearly and concisely to both finance and non-finance stakeholders. 

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment. 

• Discretion, professionalism, and integrity in handling confidential and sensitive financial information. 

• Knowledge of hotel operations and interdepartmental functions to support effective financial decision-making and cross-functional collaboration. 

• Familiarity with local, state, and federal regulatory requirements, including tax, labor, and licensing laws. 

• All team members must maintain a neat, clean and well-groomed appearance. Specific department uniform guidelines and/or required articles of clothing will be explained to you by your supervisor.