Accounts Payable Specialist

Job Description

The Accounts Payable Specialist ensures timely and accurate processing of vendor scrap payments, with a focus on freight invoicing, reconciliations, and month-end close support. This role plays a key part in maintaining vendor relationships, resolving discrepancies, and contributing to process improvements.

What you’re responsible for: 

• Process outgoing vendor payments via EFT, wire transfer, or cheque, ensuring all payments are made accurately and on time; investigate and resolve any payment-related issues.
• Validate and post freight and rail invoices using the 3-way matching process (freight accrual, pricing, and shipping/brokerage documents) to ensure accuracy and compliance.
• Monitor freight accruals throughout the period and clear unused or excess accruals as part of the month-end close process.
• Reconcile vendor accounts and monthly statements, identifying and resolving any discrepancies to maintain up-to-date and accurate payables records.
• Collaborate proactively with vendors and internal stakeholders to resolve payment and billing issues; escalate unresolved matters to the appropriate parties as needed.
• Deliver exceptional service to vendors and internal customers by responding to inquiries professionally and in a timely manner.
• Conduct vendor callbacks to verify banking information, ensure accounts are correctly set up for EFT/wire payments, supporting fraud prevention and payment security.
• Utilize system-generated reports and financial data to monitor AP activity and ensure accurate documentation of transactions.
• Analyze payment trends and provide insights to management to support data-driven decision-making and improve working capital management.
• Maintain complete, accurate, and organized documentation and digital filing systems in compliance with company policies and audit requirements.
• Identify opportunities for process improvement, and contribute to the creation of end-user training guides (EUTGs).
• Assist with internal and external audits by preparing required documentation and responding to auditor inquiries in a timely and accurate manner.
• Support ad hoc accounting tasks, reporting initiatives, and special projects as assigned by the Finance or AP leadership team

Qualifications

To join our team:

• You have a diploma or degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience may be considered.
• You have 1+ years of experience in accounts payable or finance-related roles.
• You have a strong understanding of invoice processing, 3-way matching, and payment reconciliation.
• You have experience with outgoing payments (EFT, wire, cheque) and/or reconciling payments.
• You have excellent analytical and problem-solving skills, with a proven ability to identify and resolve discrepancies in financial records.
• You have intermediate proficiency in Microsoft Excel and Microsoft Office Suite.
• You are highly organized and detail-oriented, with strong documentation and filing management skills.
• You are an effective communicator with strong interpersonal skills to collaborate with vendors, customers, and internal stakeholders.
• You have the ability to prioritize tasks, meet deadlines, and contribute to month-end and year-end closing processes.
• You have industry experience in logistics, manufacturing, or recycling is advantageous.

Additional Information

What we offer! 

• A competitive wage, vacation, benefits and a RRSP matching program 
• Annual AIM tuition scholarship program up to $8,500 per eligible dependents 
• The tools and support needed to be successful in your career and professional development 
• A dynamic & rewarding work environment that is also a lot of fun! 

This role offers a competitive compensation package with an annual salary range of $50,000–$60,000.