Accounts Payable Specialist

The role:
The AP Junior supports the finance team by processing invoices and expenses, assisting with payment runs, maintaining vendor records, and ensuring that all accounts payable transactions are accurate and timely.

What you will do:

• Process supplier invoices and credit notes accurately and efficiently.
• Assist with the preparation and execution of payment runs.
• Reconcile vendor statements and resolve discrepancies. Maintain up-to-date supplier records and filing systems.
• Process and review employee expenses reports for accuracy and policy compliance and proper documentation.
• Ensure timely expense reimbursement through the company’s payment system.
• Manage company credit card transactions, ensuring receipts are submitted, expenses are coded correctly, and policy violations are fagged and addressed.
• Support month-end closing activities related to accounts payable.
• Respond to internal and external queries regarding payments.
• Assist in audit processes by providing documentation and reports.

What we expect:

• Diploma or Degree in Accounting, Finance, or related field.
• 2-5 years of experience in a finance or AP role, preferably in a startup environment.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency with Microsoft Excel and accounting systems (e.g., NetSuite, SAP, Oracle).
• Exposure to expense platforms (e.g., Expensify, Concur)
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Effective communication skills (written and verbal).
• Strong collaboration skills, especially in cross-functional teams (Finance, IT, Procurement).
• Ability to work well under pressure and meet deadlines in fast-paced environments.

Desirable:

• Knowledge of tax and invoice compliance standards (e.g., VAT/GST).
• Familiarity with multi-currency and international payment processes.

We know there is a lot to consider when applying for a new job, and quite often job descriptions provide a lot of detail for candidates… but here at Armis, we strongly encourage you to try to avoid the ​​confidence gap​.​​ We don’t expect you to meet each of the listed requirements perfectly to be considered for any of our roles.