Administrative Assistant

Overview

Community Focused. Care Driven. 

Join Southcoast Health, where your future is as promising as the care we provide. Our commitment to each other, our patients, and our community is more than a mission - it’s our way of life, and you’ll be at the heart of it. 

Southcoast Health is a not-for-profit, charitable, health system with multiple hospitals, clinics and facilities throughout Southeastern Massachusetts and Rhode Island.  

Nestled in local communities, Southcoast Health provides inclusive, ethical workplaces where our highly skilled caregivers offer world-class, comprehensive healthcare close to home. 

Find out for yourself why Southcoast Health has been voted ‘Best Place to Work’ for 7 years in a row! 

We are searching for a talented Administrative Secretary to provide direct administrative support to Charlton Memorial Hospital's Associate Chief Nursing Officer. Responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements. Assist with tracking departmental goals, projects, and key performance indicators. Assist with coordination of special events, training sessions, or staff recognition programs.

• Hours: 40hrs
• Shift: Day Shift
• Location: Charlton Memorial Hospital, Fall River, MA

A career at Southcoast Health offers you: 

• A culture of well-being that embraces, respects, and celebrates the rich diversity of one another and the communities we serve 

• Competitive pay and comprehensive benefits package 

• Generous Earned Time Off Package** 

• Employee Wellbeing Program 

• 403B Retirement Plan with company match 

• Tuition assistance / Federal Loan Forgiveness programs 

• Professional growth opportunities and customized leadership training 

**Available to regular status employees who are scheduled to work a minimum of 24 hours. 

Southcoast Health is an Equal Opportunity Employer. 

Responsibilities

Under the general supervision and direction of the ACNO, utilize various computer programs to compose, transcribe and type a variety of documents for the Director and other Patient Services leadership staff including correspondence, meeting minutes, agendas, memos, directives and annual reports. Answer phone, screen calls, take and relay messages, make notations and resolve a variety of inquiries, informational requests, problems, questions, discrepancies, etc., within scope of own responsibilities. Receive, screen and direct visitors. Receive, open, prioritize and distribute mail. Interact with other senior members of the management and medical staff, including client physician offices. Work with staff and management throughout the organization in support of various operating efforts such as IT, Legal, HR and Marketing

Qualifications

• An Associate's Degree in a related field or the equivalent knowledge and experience is required.
• Advanced knowledge of various software programs (e.g. Word and Excel, PowerPoint, etc.) is required.
• Must possess high level interpersonal and organizational skills.
• Three (3) years of related experience required.
• The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Ability to work independently and collaboratively in a dynamic environment.
• High level of professionalism, discretion, and confidentiality. 

Compensation: Pay rate will be determined based on level of experience

Pay Range

USD $17.49 - USD $29.41 /Hr.