Full-Time

Administrative Assistant

Posted on 4/18/2024

TKDA

201-500 employees

Multi-disciplinary engineering and architecture services

Consulting

Industrial & Manufacturing

Mid, Senior

Duluth, MN, USA

Required Skills

Communications

Requirements

High School Diploma
Minimum of 5 years related experience or Associate Degree with minimum of 3 years related experience
Intermediate proficiency with MS Office applications
Strong interpersonal skills
Professional, positive, and welcoming demeanor
Strong verbal and written communication skills
Strong organization skills
Attention to detail and data accuracy

Responsibilities

Greeting visitors and answering phones
Assisting with creation and proofreading of letters and correspondences
Processing incoming and outgoing mail and package shipments
Coordinating and scheduling meetings
Ordering and stocking office supplies
Assisting employees with office services requests
Assisting with archive policy administration and maintenance
Learning about company services and projects
Performing physical tasks such as sitting, standing, walking, lifting, and carrying

We have an exciting and rewarding opportunity available for an Administrative Assistant to join our team in Duluth! In this role, you will be seated front and center and recognized as the ‘face and voice of TKDA’ when greeting visitors and answering phones. You will also get in on all the action that occurs ‘behind the scenes’ by assisting with the creation and proofreading of letters and other correspondences, processing of incoming and outgoing mail and package shipments, coordination and scheduling of various meetings, ordering and stocking office supplies, and assisting employees with a range of office services requests. This role will also assist with the administration and execution of our archive policy and maintenance of archive databases. You will learn a great deal about all our services and the types of projects we design as you work alongside a team of talented design and engineering professionals while working in a fun, modern, team-oriented, fast-paced, and ever-changing environment.

Given the nature of the responsibilities associated with this opportunity, the candidate will frequently sit, stand, and walk for extended periods. The candidate will perform repetitive motions with fingers, hands, wrists, shoulders, and upper body while opening, sorting and/or distributing mail and package shipments. On occasion the candidate may be required to stoop, bend or reach above their shoulders and lift and carry packages and office materials weighing up to 25 pounds.

Required Qualifications

High School Diploma and a minimum of five (5) years of related experience – or – Associate Degree and a minimum of three (3) years of related experience.
Intermediate proficiency with MS Office applications (Word, Excel, Outlook).
Strong interpersonal skills with an ability to work independently and as a team member.
Professional, positive, and welcoming demeanor with a passion for providing exceptional customer service.
Strong verbal and written communication and proof reading skills with a demonstrated ability to recognize proper use of grammar, punctuation, and spelling.
Strong organization skills demonstrated by the ability to prioritize and multi-task in a fast-paced, deadline-driven environment.
Strong attention to detail and data accuracy.

Preferred Qualifications

Previous Administrative Assistant experience within a professional services environment.
Previous experience handling and maintaining archive records, databases, and files.

Upon acceptance of a conditional offer of employment, the selected candidate will be required to complete a standard pre-employment background screening, which consists of Social Security verification, educational verification, review of criminal convictions, and driving history.

TKDA

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Website

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TKDA specializes in providing comprehensive engineering, architecture, and planning solutions across a variety of critical sectors including industrial, transportation, and water markets. This company offers an ideal workplace due to its multi-disciplined, collaborative approach which addresses complex client challenges effectively, and its commitment to fostering enduring client relationships. Working here means joining a team that not only values innovation but also deeply invests in professional growth and industry leadership, making it a prominent player in its field.

Company Stage

N/A

Total Funding

N/A

Headquarters

Saint Paul, Minnesota

Founded

1910

Growth & Insights

Headcount

6 month growth

↑ 4%

1 year growth

↑ 10%

2 year growth

↑ 9%