Facilities Assistant

Your Role

Gensler’s London office is looking for a diligent Facilities Assistant to maintain and support the daily operations of our creative workspace. Working closely with the Office Services team under the guidance of the Office Manager, you will be responsible for keeping the building, spaces and equipment of a high-end office environment in good working order. This may include but is not limited to planned preventive maintenance, attending to vendors face to face or by telephone, and assisting with administrative duties where needed. This is an in person, in office role.

What You Will Do

• Assist with a full range of office maintenance for an office of 320+ people across 6 floors.

• Collaborate with the rest of the Office Services team to maintain the cleanliness, working integrity and organisation throughout the office.

• Assist with general equipment maintenance requests and repairs.

• Attend to service desk requests in a timely manner.

• Liaise with M&E partner who carry out a range of PPM activities to prevent failures in office equipment and assets.

• Support Health & Safety compliance (DSE, PAT, Risk Assessments etc)

• Support Emergency Management (First Aid, Fire Safety).

• Partner with the Resource Centre Manager to respond to large deliveries/collections and installations (i.e. furniture)

• Floorplan updates

• Work with reception to monitor the meeting room calendar for attendance and efficiency. Check and restock meeting rooms each morning and tidy between meetings when necessary.

• Troubleshoot and report any issues with AV equipment to IT.

• Ensure event spaces are appropriately set up and taken down.

• Assist on Event Management with the social teams and wider office.

• Assist with office moves.

• Coordinate with Shared Services teams and other internal stakeholders internal to support the efficient operations of a fast-paced office.

Your Qualifications

• Minimum of 2 years of experience in an office support role.

• Experience in a mid to large-sized professional services environment preferred – A&D a huge plus.

• Ability to be a team-player.

• Excellent multi-tasking and time management skills in a fast-paced workplace.

• Flexibility and a willingness to get involved in areas that might be outside your core responsibilities.

• Approachable personality with excellent communication skills.

• Ability to take initiative and be proactive and responsive.

• A sense of pride in delivering warm, first-class customer service.

• First Aid and Fire Warden qualification essential, can be trained.

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities. 

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

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