Full-Time

Grants Coordinator

Posted on 9/9/2024

Smith College

Smith College

Junior, Mid

United States

Eligible for hybrid work after initial onboarding period.

Category
Procurement & Sourcing
Quality Control & Compliance
Operations & Logistics
Required Skills
Salesforce
Customer Service
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • Bachelor's degree and at least two years of office experience.
  • Experience working with individuals from diverse backgrounds.
  • Excellent verbal and written communication skills.
  • Excellent computer skills, especially data entry experience.
  • Able to provide excellent customer service while interacting effectively with a diverse population including faculty, staff, students, and outside agencies and vendors.
  • Must be able to maintain confidentiality, work under pressure and be flexible.
  • Must possess strong organizational skills, attention to detail, be able to prioritize work effectively, take initiative and solve problems.
  • Must be comfortable with technology and willing to learn emerging technologies as necessary.
  • Intermediate use of Microsoft Office (Excel, PowerPoint, Word), Google Suite (Google Drive, Google Sheets, Google Calendar), CRM/databases and CMS strongly preferred.
Responsibilities
  • Maintains Grants Office records of sponsored research and grant activity in Salesforce and Workday, along with very limited paper records.
  • Primary staff responsible for the entries of proposals, awards, and contact data in those systems.
  • Primary office liaison on database issues and questions.
  • Generates reports on Smith institutional and sponsored research grant activity and collaborations.
  • Performs proposal development and grant administration tasks related to data and information management.
  • Updates tip sheets, institutional boilerplate documents, award information, and other resources for grant seekers developed by GSR staff, communicating with other offices on campus to obtain needed information.
  • Working in partnership with the Associate Director of Advancement Communications, tracks and implements scheduled updates and enhancements to GSR website (e.g., faculty grant awards, links to funder websites).
  • Works with the Associate Director of Advancement Communications and College Relations as appropriate to request updates to website permissions and design.
  • Helps faculty and GSR colleagues locate information about funding sources using Grant Forward, Pivot, and other online resources as requested.
  • Searches websites and makes targeted inquiries to learn more about funding history and grant-related policies at other institutions.
  • Posts relevant opportunities to GSR website.
  • Researches corporate and foundation giving priorities, staff, and trustees.
  • Assists with the preparation of foundation scholarship and other stewardship reports.
  • Gathers information about students and programs supported by grant funding, and compiles information about Smith that is needed for reporting and compliance with federal training requirements.
  • Tracks student and alumnae outcomes for reporting to funders as requested.
  • Drafts selected reports following established templates.
  • Helps to organize shared work spaces and orders office supplies as needed.
  • Assists the Director and team with meeting scheduling, site visits, and the dissemination of proposals and award notifications and preparation of reports.
  • Proofreads proposals, reports, correspondence and budgets as needed.
  • Takes notes at departmental meetings as requested.
  • Participate in team meetings, task forces and committees as required.
  • Back up other staff needs as necessary.
  • Perform related duties as required.

Company Stage

N/A

Total Funding

N/A

Headquarters

N/A

Founded

N/A

INACTIVE