Full-Time
Administrative Assistant
Projects
Jobs for Lebanon
Lebanese employment platform
No salary listed
Dubai - United Arab Emirates
In Person
 Administrative & Executive Assistance (1) |
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- Compile and maintain the project rotation schedule.
- Review supplier invoices related to hotels and other project expenses.
- Book flights, mycab arrangements, hotels, and visa arrangements.
- Collate consultant and employee timesheets.
- Compile and maintain the employee matrix, including insurance information, and maintain a separate spreadsheet tracking visa status.
- Coordinate the inclusion and deletion of project members.
- Manage petty cash.
- Provide corporate support for typing, filing, photocopying, scanning, faxing, and editing.
- Organize general office supplies, including stationery.
- Provide administrative support in preparing tender and contractual submissions to customers.
- Update employee training records and manage couriers, mail, and faxes.
- Update the office phone directory and extension list.
- Sort travel invoices by job number, attach supporting costs, and provide summaries.
- Assist with general accounting and administration duties.
- Compile and maintain mobilization and utilization schedules.
- Ensure the sales handover form is received before job mobilization.
- Collate travel and relevant third-party costs.
- Provide day-to-day administrative support for travel arrangements, visa processes, training, certifications, FTWs, and insurance before mobilization.
- Administer HR-related documentation, including passport and visa copies, training certificates, curricula vitae, and related administrative documents.
- Maintain the leave register and supporting leave forms.
- Calculate man-hours, headcount, and sick leave figures.
- Prepare HR induction packages for new joiners.
- Maintain the demobilization checklist and ensure a smooth exit process for leavers, including visa cancellation.
- Liaise with the PRO on local processes and ensure compliance with local laws.
- Assist with setting up office leases and branch registration requirements.
- Execute engineer mobilizations, including flights, hotels, visas, and training.
Jobs for Lebanon is a nonprofit employment platform connecting Lebanese professionals with opportunities from companies in Lebanon and abroad. The organization operates a multi-employer job marketplace rather than hiring exclusively for one company, helping employers reach candidates while supporting Lebanon's global talent community. Its platform features roles across technology, business, healthcare, education, creative work, and other fields. Jobs for Lebanon also mobilizes volunteers and partners around career access, professional development, and economic opportunity for people connected to Lebanon around the world.
Company Size
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Company Stage
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Total Funding
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Headquarters
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Founded
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