Executive Assistant

Job Type:

Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key crude oil and NGL producing basins and transportation corridors and at major market hubs in the United States and Canada. On average, Plains handles more than 6 million barrels per day of crude oil and NGL in its Transportation segment. The company is headquartered in Houston, Texas.

We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment.

The Executive Assistant position is primarily responsible for providing all administrative support in an efficient and professional manner.  Candidate must be able to work independently with little or no supervisory direction.

The selected candidate will be eligible for company benefits including Medical, Dental, Vision, Paid Time Off (PTO), and Free Parking.

ESSENTIAL JOB FUNCTIONS:

• Provide complete administrative support for two Senior Executives and staff

• Expert calendar management of complex and fast-moving schedules

• Professionally answer phones and relay messages in a timely manner

• Manage/Plan/Execute all travel arrangements – domestic and international

• Proactively coordinate logistics for internal and external meetings

• Maintain and process expense reports and invoices

• Flexible schedule to assist with corporate events, including occasional early mornings or evenings

• Personal support for senior executives as requested 

• Provide back-up support for CEO Executive Assistant

KNOWLEDGE & SKILLS:

• Interact in a friendly and professional manner with all levels of staff

• Effective multi-tasking, problem solving, and time management skills

• Excellent organizational skills; strong attention to detail; ability and flexibility to handle new tasks and shifting deadlines

• Must have excellent editing, proofreading, grammar, spelling, and outstanding communication skills, written and verbal

• Ability to handle high-volume workload

• Experience organizing electronic files in systems like SharePoint

• Expert MS Office proficiency: Word, Excel, Outlook and PowerPoint

• Very comfortable using and learning the latest office technologies (Audio Visual Equipment,MS Teams, webinars, video conferencing, etc.)

• Personal effectiveness/credibility/punctuality

EDUCATION / EXPERIENCE:

• Bachelor’s degree strongly preferred

• At least 10 years of experience supporting senior management; preferably within the Oil & Gas Industry

• Experience working with C-Level executives preferred

• Acceptable criminal (background) clearance and satisfactory reference checks

• Compliance with Plain’s Drug & Alcohol Policy including pre-employment testing

• This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the U.S. for the duration of their employment

#Plains

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time, which is reflected in our benefits program.

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted. 

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