Position Summary

The Administrative Assistant is responsible for providing comprehensive administrative support, managing correspondence, scheduling appointments, and maintaining filing systems while serving as a primary point of contact for inquiries. The role assists in document preparation, database management, and office operations, drives meeting coordination, travel arrangements, and inventory management. They collaborate with other administrative staff and support cross-functional initiatives and projects.

What will your job entail?

Job Responsibilities:

• Answer phones, screen calls, transfer calls, and take messages.
• Greet visitors with courtesy and professionalism.
• Perform follow ups for various information requests received from customers/fellow employees.
• Organize supplies, keeping inventory records and placing orders.
• Perform basic office duties: filing/copying/printing documents.
• Process all incoming electronic and physical mail.
• Process all outgoing physical mail.
• Keep meeting rooms and common spaces neat and tidy, run, and empty dishwasher daily.
• Perform additional duties as assigned.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
• Coordinate and schedule meetings, appointments, and travel arrangements for managers and staff.
• Serve as the point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Accurately enter and update data in various systems and databases, ensuring data integrity and confidentiality.
• Organize and maintain electronic and paper files, ensuring documents are easily accessible and properly archived.
• ​Assist Senior Admin with additional tasks and projects as needed
• Assist Senior Admin in managing season tickets and distributing to clients
• Manage expense reports
• Communicate with the building manager for any questions or concerns and send out notifications from building manager to staff.

Work Experience and Education:
· 2-3 years of related experience.
· Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.


Licenses & Certifications:
· Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) certifications is preferred.

Technical/Functional Skills:
· Event Planning
· Calendar Management
· Office Supply Management
· Customer Service
· Administrative
· Meet Deadlines
· MS Office Word
· MS Office Excel
· MS Office Visio

Behavioral Skills:
· Effective Communication
· Interpersonal Skills
· Attention to Detail
· Decision Making
· Problem-Solving
· Continuous Learning

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target hourly rate range for this position is $23.00 - $28.85 per hour.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at [email protected]

The above is intended to describe this job’s general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.