Responsibilities:

• Support Senior management team in operations and business planning process 
• Manage physician engagement process for live meetings and programs 
• Design and modify meeting material templates for advisory board meetings and CHE programs 
• Ensure accuracy, consistency of formatting and proof for typos, etc. 
• Facilitate HCP surveys including deployment and collation of program-dependent results 
• Maintain professional and effective communication with stakeholders, healthcare providers (HCPs), vendors, clients and colleagues 
• Develop and deliver professional communications with HCPs and clients across all mediums 
• Coordinate memorable and flawless events with HCPs on behalf of pharmaceutical clients 
• Detailed project tracking including, expense reporting and vendor management 
• Prepare client communications and updates in-line with project timelines and scope 
• Effective management of client and internal databases including updating and monitoring 
• Support Directors on administrative requirements as needed 

Competencies and Capabilities:

• Ability to multi-task and engage in several projects simultaneously 
• Ability to pay attention to detail – ensure accuracy of all communications and materials 
• Adequate interpersonal skills and ability to communicate clearly and effectively, both verbally and in writing 
• Ability to prioritize daily tasks for each project 
• Excellent comprehension of Microsoft Outlook 
• Good WORD, Excel and PPT skills 
• Good understanding of the Internet and web research 
• Excellent database creation and management skills 
• Excellent organizational skills 
• Basic knowledge of event planning requirements 
• Basic knowledge of healthcare industry 

Requirements:

• Ideally three years of experience supporting C-level executives – industry or clinical experience an asset (open to juniors who are willing to grow in this space as well)
• Bilingual capabilities an asset 
• University Degree or College Diploma in relevant education (Event Management)
• Strong technical skills, adept with Google Apps for Business, Google Office, MS Office 
• Ability to act with minimal supervision, discretion, maturity, and absolute confidentiality 
• Ability to work under tight timelines and to balance multiple and varied projects at one time