Facilities Operations and Dock Associate

Description:
 

Job Description Summary:
 

The Facilities and Dock Operations Associate is responsible for the
coordination and execution of daily incoming and outgoing mail operations, including USPS, FedEx, UPS, and internal mail. This role also oversees the efficient operation of the Facilities loading dock, including receiving, inspecting, and distributing deliveries.

This position ensures accuracy, security, and timely handling of packages and supplies in support of organizational needs

Duties and Responsibilities:

Loading Dock Operations

• Receive and inspect incoming deliveries for accuracy and condition.
• Log deliveries and communicate with departments for pickup or delivery.
• Maintain a clean and safe dock area, adhering to all safety protocols.
• Coordinate with vendors and delivery personnel to manage dock traffic flow.
• Perform additional duties as assigned

Mail Coordination

• Receive, sort, and distribute incoming mail and packages to departments.
• Prepare and process outgoing mail, ensuring correct postage, and packaging.
• Coordinate bulk mailings, including printing, labeling, and scheduling pickups.
• Maintain accurate records of mailroom activities and postage usage.
• Consult with postal and delivery services to resolve issues or delays.
• Orders and stocks mailing supplies, postage, envelopes, and boxes.

Event Coordination and Setup Responsibilities

• Event Planning Support: Assist in coordinating logistics for campus events, including academic, student life, and administrative functions.
• Setup & Breakdown: Oversee and participate in physical setup and teardown of event spaces, ensuring proper placement of furniture, equipment, signage, and technology according to event requirements.

Minimum Qualifications:

• High school Diploma or GED required.
• 1+ years of experience in the mailroom or shipping/receiving.
• 1+ years of experience with mail processing equipment and shipping software (e.g., Pitney Bowes, FedEx ship Manager).
• Strong Organizational and time Management skills.
• Excellent customer service skills.
• Knowledge of unites States Post office regulations.
• Ability to understand and follow security and confidentiality guidelines.
• 1+ years of experience in computer operating skills; Microsoft Office, Outlook, calendar.
• Flexible day-to-day changes and ability to support immediate requests.

Physical Requirements:

• The ability to lift, carry, and pull objects weighing up 75 pounds regularly.
• Ability to travel from floor to floor, 10- stories via stairs or elevator.
• Frequent standing and walking for extended periods of time.
• Ability to bend, stoop, kneel, crouch, and climb stairs as needed.
• Comfortable working in varying temperature conditions, including being exposed to outdoor weather at the loading dock.

Employee Status:

Regular

Exemption Status:

United States of America (Non-Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

$21.65 to $22.50/hourly (non exempt)Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.