Department Administrator

Directs and manages the daily operation of a major academic, research department, or an organizational unit in collaboration with the department head. Responsible for the design, execution, and effectiveness of a system of internal controls which provides reasonable assurance that department operations are effective and efficient, department assets are safeguarded, departmental financial information is reliable, and the department complies with applicable laws, regulations, policies, and procedures.

Critical Thinking Skills - Ability to arrive at accurate conclusions and solutions by visualizing new potentials, and by identifying, defining and analyzing problems and situations using rational and intuitive processes. Leadership - Ability to attract and mobilize energies and talents; to work towards a shared purpose in the best interests of the organization, the people comprising it and the people it serves. Communication - Ability to shape others’ understanding in ways that capture interest, inform and gain support. Project Management - Ability to coordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality. Teamwork - Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and collaboration; works with others to accomplish goals and objectives. Business Acumen - Demonstrates a clear understanding of all areas of the business (education, research, clinical care) – customers (students, trainees, faculty, community), resources, educational trends, new advances – and uses skills in planning, prioritizing, decision-making, and resource allocation to drive desired results.

Provides direction and oversight of the unit's operations, in conjunction with the unit’s Director/Chair, related to areas of administrative, financial, operational, and strategic management. Develops, communicates, and manages productivity standards, goals, and expectations for staff in conjunction with the Director/Chair. Represents the department head and the department or unit in activities within the University, with affiliated institutions, and in state and national organizations. Manages fiscal and accounting activities, including budget preparation, fiscal reports, requisitions, and account management. Acts as a liaison between the offices of the Dean, institutional offices, departments, and affiliates. Directs the preparation of grants and contracts and ensures their compliance to institution funding source and federal guidelines and regulations. Assists the Chair in analyzing recent programs and establishing strategic goals and procedures. Implements programs and activities through the established departmental policies and procedures. Manages and supervises human resources activities for faculty and staff (i.e. recruitment, compensation adjustments, disciplinary actions, measuring performance, etc.), or for the department or unit. Performs all other duties as assigned.