Senior Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Special Programs Division (SPD) provides a broad range of programmatic and technical support to the Space Domain Awareness & Combat Power (SSC/SZ) organization responsible for the development, acquisition, and integration of essential space superiority systems. The division includes over 100 engineers distributed through four subordinate organizations.

We are seeking driven and confident Senior-level Administrative Assistant, who provides strategic support to the General Manager and their team. As an integral member of the division’s management team and focal point for the division, the individual provides collaborative administrative leadership to drive efficient and effective operations. This person contributes to key business-related decisions, proactively resolves issues, takes ownership of processes and procedures, and works closely with leaders, colleagues, external customers, and contractors to ensure seamless operations while meeting internal/external deadlines and requirements. 

Work Model

This is a full-time position based in El Segundo, CA that can support occasional telework, as business needs allow.

What You’ll Be Doing

• Executes complex calendar, meeting and event planning, ensuring strategic scheduling and conflict resolution
• Prioritizes critical issues and information to support efficient decision making​ for leadership
• Acts as a trusted partner and representative for the GM, fostering collaboration across Aerospace Enterprise Services, internal management, government customers, contractors, and external senior leaders​ 
• Serves as a colocation point of contact for customer leadership by coordinating requests, approvals, documentation and processes between customers and Aerospace Enterprise Services, while maintaining records and attending required training/meetings to ensure seamless operations.
• Enhances division processes and systems to drive organization, efficiency and industry-leading best practices​ 
• Oversees coordination of division employee support, including office space management, on-boarding, timesheet administration/auditing, training requirements, supply/equipment procurement 
• Provides input on GM/Division-level activities​, ensuring effective communication, coordination and follow-up
• Coordinates and facilitates special projects, tracks actions items and deliverables​ 
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)​ 
• Arranges travel coordination, logistics, and expense reporting for leadership 
• Collaborates with admins across the division and corporation to enhance efficiency and consistency
• Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​ 

What You Need to be Successful

Minimum Requirements:

• High School Diploma, GED or equivalent is required
• Advanced administrative skills:  project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading  
• Advanced technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
• Advanced communication & interpersonal skills:  leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization​ 
• Ability to rapidly adapt to changing environments and anticipate needs of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions 
• Ability to work independently and/or cooperatively with a team to proactively initiate activities, resolve issues, and deliver innovative solutions with minimal direction within timelines
• This position requires TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experience as a senior admin or similar role 
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence 
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices 
• Experience working in a customer facing organization 
• Experience with classified procedures, processes, and data handling 
• A current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government is highly preferred. U.S. citizenship is required to obtain a security clearance.  

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. 

(Min - Max)

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans

• Paid holidays, sick time, and vacation

• Standard and alternate work schedules, including telework options

• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

• Flexible spending accounts

• Variable pay program for exceptional contributions

• Relocation assistance

• Professional growth and development programs to help advance your career

• Education assistance programs

• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected] . You can also review Know Your Rights: Workplace Discrimination is Illegal.