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Full-Time

Office Administrator

Confirmed live in the last 24 hours

Aprio

Aprio

1,001-5,000 employees

Business advisory and accounting services

Consulting
Industrial & Manufacturing
Fintech
Financial Services
Real Estate

Entry

Birmingham, AL, USA

Category
Administrative & Executive Assistance
Administrative Support
Required Skills
Communications
Requirements
  • High school diploma or equivalent
  • Previous experience in a receptionist or administrative role is preferred
  • Knowledge of tax-related terminology and procedures is advantageous
  • Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial
  • Excellent communication and interpersonal skills
  • Strong organizational abilities with attention to detail
  • Professional demeanor and a customer-centric attitude
  • Ability to handle confidential information with discretion and integrity
  • Time management skills to prioritize tasks and meet deadlines
Responsibilities
  • Greet clients and visitors in a friendly and professional manner
  • Answer and direct incoming phone calls, taking messages or transferring calls as necessary
  • Maintain a neat and organized reception area
  • Assist clients with inquiries, appointments, and basic questions
  • Schedule appointments as needed
  • Ensure client confidentiality and handle sensitive information with discretion
  • Manage and maintain the office calendar, scheduling appointments and meetings for team members
  • Prepare outgoing mail, sort and distribute incoming mail, faxes, and other correspondence
  • Maintain electronic and paper filing systems for client records and office documents
  • Assist with scanning of client and firm documents
  • Monitor and order office supplies, ensuring inventory is well-stocked
  • Order snacks and drinks and restock as needed
  • Order busy season meals as needed, assist with set-up and clean-up
  • Keep the office clean, organized, and presentable for clients and staff
  • Submit work orders and report any maintenance issues to the appropriate personnel
  • Maintain office equipment, place service calls, order supplies
  • Maintain common areas, refrigerators, vending, refreshment equipment and order supplies as needed
  • Schedule and Plan office events as coordinated by the corporate office
  • Accurately input client information into tax software and databases
  • Organize and archive client files in accordance with established procedures
  • Assist in preparing and processing tax-related documents and forms
  • Work closely with all team members to support staff to facilitate efficient office operations
  • Assist with billing and check deposits as needed
  • Perform other general office duties

Aprio is a premier business advisory and accounting firm that stands out in its specialization in blockchain accounting, digital transformation, cybersecurity, and data privacy. It offers a robust platform for employees to engage in diverse and cutting-edge industries, fostering a culture of continuous learning and professional growth. With a team of over 1,900 experts, Aprio provides a collaborative environment where innovation and strategic insights thrive, making it an outstanding workplace for ambitious professionals.

Company Stage

N/A

Total Funding

$8.3M

Headquarters

Sandy Springs, Georgia

Founded

1952

Growth & Insights
Headcount

6 month growth

31%

1 year growth

31%

2 year growth

31%