Administrative Coordinator II

Job Summary

Provides assistance to the department head in administrative areas. Assists in the completion of the department’s daily operations by performing assigned tasks, various office functions, and duties in an accurate and timely manner as they pertain to the running of the department in a smooth and organized fashion. This is a responsible position that may involve supervision. Works with minimal instruction or supervision.

Job Description

Responsibilities

Administration:

· Type and proof-read correspondence, forms and other documents

· Assist in basic accounting functions – shipping and receiving reconciliations, invoicing, data entry

· Record maintenance – shipping, billings, payables, accounting records, etc.

Project Management support:

· Assisting with projects as needed (i.e. Obtaining quotes, organizing and following up on scheduled maintenance and inspections, etc…)

· Assisting Project Managers with printing, scanning, organizing documents

· Co-ordinate with Project Managers to process orders.

· Preparing purchase orders under the guidance of the production managers and general manager

General office:

· Order office supplies and maintain inventory

· Large mail outs (i.e. mail merges, copying packages, etc… )

· Assisting in keeping the office organized

Reception:

· Thanks

· Filter and handle incoming calls (i.e. payable queries, maintenance calls, etc…)

· Greeting visitors to the office with a professional first impression

· Opening and distributing mail

Requirements

· Have concise communication skills in English, verbal and written*

· Experience in Microsoft Office programs: Word (Mail Merge), creating specialized documents; Excel (formatting spreadsheets and basic to intermediate formulas. Outlook (managing mail and contacts, tasks and reminders)

· Ability and willingness to quickly learn and navigate other software programs

· Customer service-orientated, comfortable and confident with phone communication

· Follow directions accurately and timely

· Be attentive to detail in producing quality work

· Skilled at prioritization and time management

· Able to work independently and with a team

· Experienced working in a professional office

Assets

· Experience in preparing customs documents, certificate of origin and requests

· SAP and/or JobBOSS experience

· Experience in metal fabrication facility

Job Compensation

45,538 to 56,923 CAD

Benefits Overview

We offer competitive company benefits to eligible positions, such as:

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Voluntary Wellness Programs
• 401(k) and RRSP programs with Company Match 
• Paid Vacation and Holidays
• Tuition Reimbursement
• And more!

Benefits may vary based on job, country, union role, and/or company segment. Please work with your recruiter or tk representative for applicable benefits information.

Disclaimer

This is to notify the general public that some individuals/entities are using the thyssenkrupp (“TK”) name, trademark, domain name, and logo without authorization. They are posing as employees, representatives, or agents of TK and its associated/group companies. These individuals/entities are fraudulently offering jobs online through texts, websites, telephone calls, emails, or by issuing fake offer letters. They are also soliciting jobseekers to deposit money in certain bank accounts or providing jobseekers with fraudulent checks to obtain banking information.  

TK does not ask, solicit, or accept any monies in any form from candidates, job applicants, or potential jobseekers, who have applied to or wish to apply to TK, whether online or otherwise as a pre-employment requirement. TK bears no responsibility for money being deposited/withdrawn therefrom in response to such fake offers.

TK does not:

1.    Send job offers from free email services like Gmail, Rediffmail, Yahoo mail, etc.;
2.    Request payment of any kind from prospective jobseekers or candidates for employment;
3.    Authorize anyone to collect money or agree to any monetary arrangement in return for a job at TK;
4.    Send checks to job seekers; or
5.    Make job offers through third parties. In the event TK uses professional recruitment services through a third party, offers are always made directly by TK and not by any third parties.

PLEASE NOTE: 

1.    TK strongly recommends that potential jobseekers do not respond to such fake solicitations, in any manner;
2.    TK will not be responsible to anyone acting on an employment offer that is not directly made by TK;
3.    Anyone making an employment offer in return for money is not authorized by TK; and
4.    TK reserves the right to take legal action, including criminal action, against such individuals/entities.

TK follows a formal recruitment process through its own HR department and applications are evaluated by its HR department through pre-defined processes. Please visit our official careers website at https://jobs.thyssenkrupp.com/en to view authentic job openings at TK. 

If you receive any unauthorized, suspicious, or fraudulent offers or interview calls, please email us at [email protected].

We shall not accept any liability towards the representation made in any fraudulent communication or its consequences, and such fraudulent communication shall not be treated as any kind of offer or representation by TK or its group companies and affiliates.