Contracts Procurement Specialist
Updated on 11/30/2023
VentureWell

51-200 employees

Fosters STEM entrepreneurship through training, funding, and networking.
Company Overview
VentureWell stands out as a nurturing hub for STEM innovators and entrepreneurs, providing comprehensive support through funding, training, and mentorship to transform ideas into impactful solutions. Their commitment to fostering collaboration and promoting institutional change is evident in their extensive network-building efforts and programs that empower faculty and students alike. This focus on holistic development, coupled with their mission to solve the world's most pressing challenges, makes VentureWell a dynamic and purposeful place to work.
Venture Capital

Company Stage

N/A

Total Funding

$280K

Founded

1995

Headquarters

Hadley, Massachusetts

Growth & Insights
Headcount

6 month growth

9%

1 year growth

25%

2 year growth

88%
Locations
Cambridge, MA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Customer Service
Communications
CategoriesNew
Legal & Compliance
Customer Success & Support
Requirements
  • Minimum of 3 years of procurement experience
  • Proven knowledge of award-based procurement administration and its implications on financial management
  • Intermediate federal contracting and compliance knowledge is preferred but not required, including Uniform Guidance and FAR
  • Exceptional knowledge of procurement policy, process and best practices
  • Working knowledge of navigating ERP and CRM systems
  • Working knowledge of online bidding system, Bonfire is preferred but not required
  • Ability to understand and adapt to new technologies and tools, as needed
  • Ability to create system improvements while systems are “in motion”
  • Ability to act as a liaison between multiple VentureWell departments
  • Demonstrated excellence in all forms of internal communication
  • Ability to influence others to achieve outcomes
  • Exceptional attention to detail and ability to thrive in a fast-paced environment
  • Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
  • Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
  • Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
  • Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
  • Are curious and committed to issues of environmental sustainability
  • Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
  • Are active learners who independently learn new tools and work processes quickly
  • Have excellent written and oral communication skills
  • It's our aim for our employees in this position to not work more than a 40-hour workweek
  • 20 paid vacation days PLUS the week off between Christmas and New Years
  • 12 paid wellness days
Responsibilities
  • Provide procurement guidance and support a wide variety of standard and specialized procurement activities through application of innovative and creative techniques
  • Lead the preparation of RFP/RFQ documentation
  • Accurately maintain all supporting files and documentation for each assigned solicitation
  • Facilitate the resolution of procurement related issues
  • Coordinate with stakeholders to assist with scheduling and correspondence
  • Facilitate and record evaluation/review calls
  • Own and maintain an outreach database of current and former proposers and other interested parties
  • Perform targeted outreach for active solicitations
  • Act as liaison between proposers and procurement team throughout the procurement process
  • Liaise with internal collaborators to provide status updates on the active solicitations
  • Ensure that the Finance Department's Procurement methodology is followed while ensuring that transparency and communication with key stakeholders is maintained
  • Create and launch internal and external procurement training and webinars and workshops
  • Perform any other duties assigned by the Procurement Manager