Administrative Assistant

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an Administrative Assistant to join our Family Office Services group located in West Palm Beach. This role presents an excellent opportunity for an individual who possesses exceptional organizational abilities, thrives in a dynamic work setting, and demonstrates strong follow-up skills.  This position will require 5 days in office.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top “Places to Work” awards

• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions

• We understand that embracing our differences is what unites us as a team and strengthens our foundation

• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

• Numerous Employee Resource Groups (ERGs) to support our Diversity, Equity, & Inclusion (DE&I) efforts

What Work You Will be Responsible For: 

• Type, edit and proof engagement letters and other correspondence. 

• Scans documents and maintains electronic files and information. 

• Processes check runs in an efficient and timely manner. 

• Record checks received in log, confirming information on deposit slip with deposit receipt. 

• Records, scans and/or distributes incoming mail on a daily basis. Coordinates most efficient method of outgoing mail, including maintaining a delivery log and tracking information. 

• Preparation of client reports including printing, personalized covers, collating, indexes, labeled dividers and binding.

• Assists other personnel with contacting third-party vendors, banks and brokers; reconciliation of receipts, maintaining spreadsheets (that do not require bookkeeping knowledge) and organization of client documents.

• Maintains charitable donations spreadsheet, including related correspondence. 

• Maintains health insurance spreadsheets and submits claims. 

• Coordinates travel arrangements, conferences and meeting schedules. 

Basic Qualifications: 

• High School diploma or equivalent. 

• A minimum of three years related experience. 

• Advanced computer skills including MS Office (Word, Excel and Outlook) and Adobe Acrobat. 

Preferred/Desired Qualifications:

• Ability to prioritize work to balance multiple projects and tight deadlines. 

• Team player with strong communication and analytical skills 

• Strong time management and organizational skills

• Familiarity with Bill.com a plus