Business Operations Manager

Job Profile:

Procurement Manager 2

Job Family:

Procurement

Time Type:

Full time

Max Pay – Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary Range:

$71,500 - $80,000 ;per year; DOE

Location:

Arizona State University, West Valley campus

4701 W. Thunderbird Rd, Glendale, AZ 85308

Job Description:

The New College of Interdisciplinary Arts and Sciences, Dean’s Office at ASU West Valley Campus is seeking a highly motivated, professional, and customer service-oriented Business Operations Manager (BOM). In this role, the BOM will be responsible for a wide range of duties which include, but are not limited to, budgeting, account reconciliations, undergraduate and graduate program fees management, ,financial process improvement, grant accounts and transactions, post award training, payroll functions, faculty summer pay, travel, purchasing card management, and acting as a resource for New College staff and faculty. The successful candidate will be a self-starter with an efficient work methodology, excellent customer service and communications skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously and someone who can exercise sound judgement in decision-making.

Essential Duties:

• Manages the School of Mathematical and Natural Sciences budget and other similar tasks for assigned accounts

• Administers operation and personal services budget, expenditures and revenues

• Reviews and approves purchasing requests, travel requests and expense reimbursements

• Prepares financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning

• Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures

• Develops recommendations for implementation of procedures for daily operations

• Maintains knowledge of ASU practices and policies in order to provide guidance to faculty and staff and successful execution of all assigned fiscal responsibilities

• Manages grant post-award financial activities

• Manages undergraduate and graduate program fees

• Routinely meets with Directors and/or leadership to review budgets, accounts, provide guidance and assist in navigating complex requests

• Creates spreadsheets, documents, and reports from various data sources

• Completes other duties or projects as assigned

Desired Qualifications:

• Demonstrated knowledge of principles, practices and methods of accounting and budgeting

• Experience using financial management system

• Experience preparing, managing, and forecasting multiple budgets

• Experience reconciling accounts

• Experience with travel reimbursement

• Experience with managing grant post award financial activities

• Experience with hiring in the WorkDay system

• Demonstrated knowledge of

• Demonstrated knowledge of university policies and procedures

• Evidence of customer service skills

• Experience in creating detailed and complex computations and spreadsheets in Excel

• Experience with Microsoft Office (Word, Excel, and Outlook)

• Evidence of effective communication skills

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

• Ability to clearly communicate to perform essential functions

• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

Department Statement:

This position is located at ASU's West Valley campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU's New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU's West campus.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: West

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$24376.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.