JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves - The Maintenance Scheduler will be responsible for scheduling work orders across multiple maintenance crews of 40+ technicians, owning and managing a master calendar, and will also be responsible for working in the CMMS system to add and remove assets as they are (de)commissioned and open/close work orders as needed. Work Order Scheduling experience is a must-have; CMMS experience is highly desirable but can be taught to the right person.

What is the day to day?

• Oversees the work coordination and scheduling function for multiple self-directed work teams.
• Manage weekly scheduling meeting with IFM and client to address priorities and schedule requests.
• Provide logistical coordination with other stakeholders (i.e. stock support, janitorial, grounds, purchasing, customers, security, and predictive maintenance)
• Maintain high computer skills necessary to access CMMS work order system, update equipment history, and access parts/material inventory management system
• Schedule work with production departments, print when needed/ and or have ready to execute in Mobile application, appropriate work orders when scheduled, track and report on the completion of work.
• Provides department reports and support audits both internal and client run
• Coordinate proper safety permitting and provides control of shutdowns, startups, and building services in support of building projects.
• Communicate clearly, understand and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals.
• Able to schedule crews with understanding of duration times, multi craft efforts, and schedule breaker effects on weekly schedules through manpower availability forecasting.
• Manage extension requests and upload approvals as required.
• Present performance data to maintenance teams regularly.
• Work with RCM engineer, leads on PM optimization and review of associate tasks.
• Develop and maintain standard workflow process and provide a (1) month look-ahead Preventive Maintenance (PM) schedule to the team weekly.
• CMMS liaison for site; serve as a liaison for problem solving and escalation.  Work with Global Team and Technician on a continuing basis until resolution.
• Monitor monthly KPI Metrics; gather work order history, notes, logs to determine progress of open records; present material to core team on a weekly basis.
• Provide Hard Services monthly KPI/SLA to Facility Coordinator for monthly SLA presentation with client.
• Coordinate work flow to meet site KPIs
• Manage work orders in CMMS; ensure proper creation, planning, scheduling, update and closure of work orders
• Audit support; run historical data, pull hard copies of work orders.
• Perform other job-related duties and special projects as requested.

Desired experience and technical skills -

Required

• Associate degree or combined technical training /relevant experience
• 5+ years scheduling work teams with CMMS systems
• Excellent written and oral communication skills.
• Proficiency in various computer programs such as CMMS (Maximo), MS Word, Access, Excel, Project, Outlook, etc.
• Able to work in a customer service environment interacting with the client. Able to stay on task and work independently with minimal direction and supervision.
• Interface – ability to effectively deal with customer/consumer complaints and must possess strong conflict resolution skills.

Preferred

• Prior experience working in a Bio Pharma facility

Estimated total compensation for this position:

68,000.00 – 71,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Thousand Oaks, CA

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.