Financial Administrative Specialist

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Disclosure

This is a federal contracting opportunity that we, the Company, are bidding on and has not been awarded. The availability of this position is contingent upon successful award of the contract.

Position Summary

The mission of Department of the Interior, Marine Minerals Administration (MMA), formerly the Bureau of Ocean Energy Management (BOEM), is to manage development of U.S. Outer Continental Shelf energy and mineral resources in an environmentally and economically responsible way. As part of MMA, the Office of Strategic Resources (OSR) manages ocean energy and mineral resources of the Outer Continental Shelf (OCS) by balancing expeditious and orderly development with environmental and safety concerns. OSR is responsible for the development and implementation of the National Oil and Gas Leasing Program, oversees the assessment and inventory of oil, gas, and other mineral resources, conveys access to marine minerals, maintains official maps and geographic data, conducts economic evaluations to ensure the receipt of fair market value for OCS leases, and leads efforts to identify and mitigate the financial risks associated with offshore lease activities. 

TheFinancial Administrative Specialist will provide a variety of general administrativeassistanceand financial support services to the Front Office Operations Support Team. 

The period of performance for this order shall be 12 months from 1 October 2026 through 30 September 2027.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact [email protected].

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role: 

• Provides financial administrative support for the planning, tracking, analysis and execution of funding. 

• Utilizes Industry and Government best practices and standards (i.e., FAR, DFAR, JTR, FIRMR, DoD5000, etc.) 

• Provides contract execution support, purchase orders, and task orders through various contracting offices, and financial offices to ensure timely execution and obligation of funding actions; 

• Populates budget and financial information into executive level presentations; 

• Tracks fund execution, including commitments, obligations, unobligated balances, and expenditures for all programs, and provide reports; 

• Is able to support the formulation of strategic financial plans, prepare cost estimates, Purchase Request Worksheets (PRW), Life cycle budget planning, Financial briefings, exhibits, and reconciliations in relations to the commitments, and obligations of funding, Spreadsheets and appropriate documentation to support directed financial data calls (e.g. taskers); 

• Spend plan worksheets or documents, which provide an analysis detailing authorizations, commitments, obligations and balances, and correlates financing requirements into executable budgets. 

General Administrative Tasks:

• Assist with scheduling, coordinating, and updating meetings using available online and offline resources.

• Assist with preparing, receiving, and monitoring shipments for OSR staff; also assist with receiving, sorting, and distributing mail and other correspondence for OSR staff.

• Coordinate with OSR staff to gather, prepare, and review documentation for submission into BOEM's/MMA’s Document Tracking System (DTS).

• Support OSR staff in receiving, documenting, and verifying assigned controlled property in addition to preparing and updating physical and digital property records.

• Assist with collecting and reviewing documentation for travel authorizations (TAs) and travel vouchers (TVs) for OSR staff and review documentation and completeness in accordance with Federal Travel Regulations (FTR), DOI Travel Policy, and BSEE/BOEM/MMA Travel Guidance.

• Support OSR staff by coordinating collection and review of required HR documentation required for personnel actions in addition to updating existing tracking resources for personnel actions.

• Provide assistance with collecting and reviewing required documentation for government purchase card purchases; conduct regular review of all card purchase documentation to ensure that necessary approvals, signatures, and supporting documentation are in place and properly saved for records purposes.

• Assist with physical, routine office tasks such as printing, filing, moving boxes and equipment, and organizing supplies and equipment.

• Learn administrative processes, adapt to new guidance and process changes as issued, document work processes in the format of process guides, tip sheets, and standard operating procedures, and manage the distribution, versioning, and updating of documentation produced.

Financial Management Tasks: 

• Review, enter, and validate financial data and transactions into a variety of prepared spreadsheets and reports utilized by OSR staff.

• Complete required DOI training to access the DOI Financial Business Management System (FBMS) and associated BI Launchpad reporting tool for the purposes of pulling data and generating reports.

• Assist with pulling data and reports from FBMS and FBMS BI Launchpad to generate a variety of regularly-produced financial and procurement reports.

• Assist with reviewing procurement documents and producing quality requisition documentation in accordance with Federal Acquisition Regulations (FAR), DOI Acquisition Policy, and BSEE/BOEM acquisitions guidance.

• Assist in maintaining financial reports and dashboards created using MS Excel, Access, and Power BI.

• Learn financial processes, adapt to new guidance and process changes as issued, document work processes in the format of process guides, tip sheets, and standard operating procedures, and manage the distribution, versioning, and updating of documentation produced.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• Five (5) years of directly relevant experience providing financial and administrative support, including funds execution, budget tracking, commitments and obligations, financial reporting, and procurement documentation.
• Bachelor’s Degree or equivalent experience  
• Relevant work experience with and be proficient in the following:  
• • Microsoft Word  
  • Microsoft Outlook 
  • Microsoft PowerPoint
  • Microsoft Excel 
  • Microsoft Access 
  • Microsoft Power BI 
  • Microsoft SharePoint  

• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license

Preferred Education, Experience, and Technical Skills

Relevant work experience and proficiency in the following are highly desired: 

• Federal financial systems and FAR/FTR experience.
• Microsoft Copilot 

• Microsoft Power Automate 

• Microsoft Forms 

Working Environment

This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Physical Demands

Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.

Walking: This role requires the ability to move about inside the office to access the required technological equipment.

Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.

Using Hands/Fingers:This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.

Carrying/Lifting:This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.   

Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.