JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Key Responsibilities
Mail Organization
- Sort and collate mail in a timely manner as some documents may be time sensitive
- All bankruptcy letters must be stamped and delivered same day to the litigation team on the 4th floor
- Under no circumstances should mail addressed private and confidential be opened
- Dispose of junk mail
- Sort mail, such as returned letters, adjustments, bills, orders and payments
- Resolve issues with incorrect, returned mail
- Receive outgoing mail and apply correct postage (no personal mail)
- Arrange for pickup of outgoing mail
- Fold letters, circulars or other documents and insert into envelopes for distribution
- Record registered mail
- Open and scan contracts and upload to client’s electronic filing system. Should documentation include checks, those checks should be turned over to the appropriate BMO Harris personnel for handling/processing.
- All regular mail must be picked up from stations periodically throughout the day. All items picked up prior to noon, must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.
- All mail is to be opened only within the secure mailroom.
Mail Distribution
- Place mail in proper piles for distribution
- Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
- Weigh mail to determine correct postage
- Place mail in bins and deliver individuals or to their mail slots
- Personal and Confidential mail must be delivered same day unopened
Office Assistance
- Perform hospitality services and minor housekeeping items
- Ensure office is adequately stocked with mail supplies
- Stock copy rooms and printing devices
- Provide support for small office moves
- Set up and tear down conference rooms
- Mailroom Clerk will monitor supplies in both mailroom and copy room areas and advise appropriate client personnel of items and quantity to be ordered
Estimated total compensation for this position:
45,760.00 – 45,760.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site –San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
