Procurement Manager

Salary range: $80,433 - $129,497   Pay Grade: 25   Job Code: 14005   FLSA Status: Exempt

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs, develops and evaluates assigned staff; oversees and dictates employee work schedules to ensure adequate coverage and control; reviews and approves timesheets; assesses and processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; directs work; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and provides progress and activity reports to Director, County administrators and elected officials.

Manages and implements purchasing operations for the County; ensures and enforces adherence to established purchasing policies and procedures and with local, state and federal public procurement regulations and requirements; ensures the County obtains commodities and services which are high in quality, meet organizational needs and at the best price; functions as an official Purchasing and Contracting representative; acts in the capacity of the Director in their absence.

Evaluates and assigns requests for goods and services to responsible staff; discusses product or service requirements with requesting department; researches technical information and provides professional recommendations; assists with developing specifications; determines most appropriate method of procurement; reviews, approves and submits procurement agenda items, reviews and approve purchase orders, contract purchase agreements and formal contracts, change orders, renewals, extensions.

Administers and oversees all aspects of the solicitation process; prepares, reviews and approves various procurement methods (informal and formal); develops notices and advertisements and places same with newspapers and other publications; oversees public bid openings; analyzes, reviews and evaluates bid tabulations and proposal evaluation committee score sheets results; verifies and confirms that reference checks on potential contractors are accurate and favorable; and approves recommendations or selects vendor or contractor.

Reports and maintains departmental performance measures; reviews and tracks Key Performance Indicators (KPIs); plans, organizes and collaborates with other County departments to maintain departmental day-to-day operations; develops and maintains a variety of documentation associated with department operations within designated timeframes and per established procedures; assists with the implementation and processing of departmental manuals, reports; and files; disseminates, maintains and stores hardcopy records.

Maintains and enhances current knowledge of supply sources, product developments, contract availability, and of regulations, policies and procedures for governmental procurement; evaluates and interprets market trends and business situations that impact contract administration; and makes recommendations to adequately address needs.

Develops and recommends standard administrative contract procedures, contract formats, terminology, and shell agreements; consults with County legal department and other officials; and expedites the processing of agreements, contracts, and related documents as needed.

Minimum Qualifications:
Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required; five years of professional-level procurement and contract administration experience, with at least two years of experience comparable to the Senior Procurement Agent classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia Driver’s license. National certification from the National Institute of Governmental Purchasing (CPPB or CPPO), Institute for Supply Management (CPM, CPSM, or CPSD), National Contract Management Association (CPCM) or other nationally accredited agency is required or must be able to attain within one year of employment in the classification.