Patent Docketing Specialist

Position Summary: The IP Docketing Specialists will be maintaining accurate and up-to-date databases of due dates and information on all client matters which pertain to patent, trademark and copyright matters. These positions will report directly to the IP Docketing Manager and will work closely with the IP attorneys and staff.

Essential Functions and Responsibilities:

Review all incoming client mail (including U.S. Mail, e-mail, courier packages, faxes) for the IP group that relates to patent and trademark matters to determine due dates or reminder dates that need to be entered into Firm’s computerized docket databases

Process and forward information regarding each date entered into docket databases to the appropriate individuals

Enter all due dates and reminder dates as appropriate into docket databases. Annotate all entries as appropriate

Review PTO EFS/TEAS filing receipts and outgoing correspondence and update docketing database accordingly by closing/adding appropriate docket dates

Prepare daily docket reports for attorneys and staff

Follow up on daily dockets to ensure that they have satisfied all the day’s due dates; inform IP Docketing Manager and Responsible/Billing attorney if any have not yet been satisfied by close of business each day

Update all information in docket databases on a daily basis as indicated by attorney or as indicated from client correspondence

Assist other docket specialists in double-checking to ensure all dates docketed by that specialist are accurate

Regular, predictable, and timely attendance.

Qualifications Required:

Knowledge of and experience with docketing software such as CPI, Inprotech, Foundation IP, IP Manager, PATTSY, Patricia

Minimum of 3 years of comprehensive patent and/or trademark prosecution docketing experience

Experience with Microsoft Word, Excel, Outlook

Thorough knowledge of procedures and practice before the U.S. Patent and Trademark Office

Ability to work independently and as part of a team

High degree of accuracy and attention to detail

Knowledge of and experience with resources such as PAIR and other International IP law databases