Administrative Shift Clerk

Job Description

ProSidian Seeks an Administrative Shift Clerk - Administrative/Business (CL100) as an Engagement Team Member generally located across the Savannah River Site / Aiken, South Carolina, supporting Environmental Management Sector requirements to support an engagement for a liquid waste contractor (Savannah River Remediation [SRMC]) at the Savannah River Site in Aiken, SC, which is owned by the U.S. Department of Energy.  

JOB OVERVIEW - THIS IS A ROTATING SHIFT POSITION

Provide services and support as an Administrative/Business Functional Area Administrative Shift Clerk (CL100) under Labor Category: Administrative Clerk at Savannah River Site / Aiken, South Carolina.  Administrative Shift Clerk - Administrative/Business (CL100) work collaboratively as part of the ProSidian Engagement Team as Non-Exempt personnel.  Dedicated Planned Labor Hours (DPLH) of 2080 Straight Time (ST) Estimated Annual Quantity (Hrs. Per Yr.) | 200 Overtime Time (OT) Estimated Annual Quantity (Hrs. Per Yr.). 

This is a Labor Hour Subcontract or Contract W-2 (IRS-1099) Position, and ProSidian reserves the right to convert to a Full-Time ProSidian-employed W-2 Position.  The role(s) are located at Savannah River Site / Aiken, South Carolina with identified Work Site Address (121 Richland Ave E, Aiken, SC 29801, USA) providing Administrative/Business functions working to provide BOA Support Services for multiple department requirement Service Areas (SA) for Savannah River Remediation LLC (The SRMC/LW Contractor) at the U.S. Department of Energy | Savannah River Site (DOE-SRS) in Aiken, SC to support the evolving needs of the organization.

RESPONSIBILITIES AND DUTIES

Administrative Shift Clerk - Administrative/Business (CL100)

• General office duties as required by Liquid Waste supervision
•  Organize and proofread documents and e-mails
•  Distribute reports
•  Operate computer to extract data
•  Proficient with Microsoft Word, Excel, PowerPoint, and FileMaker Pro software applications
•  Establish and maintain filing systems
•  Communicate problems to supervision
•  Relay written and verbal communications promptly and accurately
•  Follow office, safety, and security procedures
•  Operate copiers, faxes, scanners and other office equipment required to perform assignments.
•  Perform clerical functions such as taking dictation, transcribing, compile/arrange and typing a variety of interoffice memoranda, letters, reports, and other business correspondence.
•  Receive, document, post and record statistical and confidential information.
•  Answer telephone, take messages, relay or record information received and distribute
•  Keep calendar for manager
•  Process completed work packages for records submittal

Qualifications

Desired Qualifications For Administrative Shift Clerk - Administrative/Business (CL100) Candidates:

The successful candidate must demonstrate strong administrative judgment, accuracy, dependability, and the ability to handle multiple priorities in a highly regulated Department of Energy operating environment. Responsibilities may include taking dictation, transcribing information, compiling and arranging materials, typing business correspondence, operating copiers, scanners, fax machines, and other office equipment, and maintaining electronic and physical records. Prior Savannah River Site experience and familiarity with Smart Plant, Puridiom, Deltek, EDWS, and Documentum are highly desirable because the position may require researching, retrieving, updating, and submitting operational and records-related information through site-specific systems.

• U.S. Citizen
• Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions.

Education / Experience Requirements / Qualifications

• Minimum typing skills - forty-five (45) words per minute with 90% accuracy
•  Proofreading and distributing documents, maintaining 89% accuracy
•  Operate a computer to research, input, update, or change data and manipulate software to achieve desired results
•  Proficient with Microsoft Word, Excel, PowerPoint, and FileMaker Pro software applications
•  Experience with SRS software (Smart Plant, Puridiorn, Deltek, EDWS Documentum)

Skills Required

• Primarily focused on Administrative Shift Clerk initiatives and aligned with Program Support activities and Administrative/Business Functional Area Activities. 
• Administrative and clerical support; document preparation, formatting, proofreading, and distribution; professional business correspondence; records and information management
• Electronic and hard-copy filing systems; work-package processing and records submittal; calendar and schedule management; telephone and message handling; data entry, extraction, validation, and reporting; statistical and confidential information processing; office equipment operation
• Microsoft Word, Excel, and PowerPoint proficiency
• FileMaker Pro proficiency; typing at a minimum of 45 words per minute with 90% accuracy; document proofreading and distribution with at least 89% accuracy; database navigation and software-assisted data manipulation
• Familiarity with Savannah River Site systems, including Smart Plant, Puridiom, Deltek, EDWS, and Documentum; adherence to office, safety, security, and records-management procedures.

Competencies Required

•  Administrative Support: Ability to independently perform recurring clerical, scheduling, correspondence, filing, and office-support functions.
•  Written Communication: Ability to draft, format, proofread, transcribe, and distribute memoranda, letters, reports, emails, and other business documents accurately.
•  Attention to Detail: Demonstrated ability to identify errors, maintain document accuracy, validate information, and manage records without compromising completeness or confidentiality.
•  Technology Proficiency: Competence using Microsoft Office applications, FileMaker Pro, electronic document-management systems, databases, and other business software.
•  Data Management: Ability to research, enter, extract, update, organize, and manipulate data to produce accurate records and reports.
•  Records Management: Ability to establish and maintain filing systems, process work packages, and submit records in accordance with established site procedures.
•  Communication and Coordination: Ability to receive and relay written and verbal information promptly, answer telephones professionally, document messages, and communicate problems to supervision.
•  Confidentiality and Discretion: Ability to appropriately handle sensitive, statistical, personnel, operational, and confidential information.
•  Safety and Procedural Compliance: Ability to follow Savannah River Site office, safety, security, access-control, and administrative procedures.
•  Time Management: Ability to prioritize multiple assignments, meet deadlines, and provide reliable support within a structured shift environment.
•  Professionalism: Ability to work effectively with supervisors, employees, contractors, and other stakeholders in an operational and regulated work environment.
•  Adaptability: Ability to work in either a conventional office building or field-office trailer and respond to changing administrative requirements.

AREA SECURITY ACCESS: No clearance required. 

OTHER DETAILS

• Position Title: Administrative/Business Functional Area Administrative Shift Clerk
• Labor Category: Administrative Clerk – CL100
• Work Location: Savannah River Site, Aiken, South Carolina
• Work Hours/Work Location: A 40-hour work week is scheduled. SRS utilizes a 4/l0's (10 hours/day; four days per week, Monday through Thursday) shift schedule. Work week excludes SRS holidays.
• Supported Organization: Liquid Waste Operations/Supervision
• Drug and Alcohol Requirements: Candidate must successfully complete Savannah River Site drug and alcohol screening and have no prior drug- or alcohol-related convictions.
• Security Access: No security clearance is required; however, the employee must satisfy all applicable Savannah River Site badging, access, safety, and security requirements.
• Schedule: Forty-hour workweek under a 4/10 schedule consisting of four 10-hour workdays, Monday through Thursday, excluding Savannah River Site holidays. Each workday includes a 30-minute lunch period.
• Work Environment: Work is normally performed in an office building or field office trailer and may involve interaction with operational, technical, project control, records management, and Liquid Waste personnel.

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Additional Information

All employees, as a condition of employment, must fulfill their roles by setting, managing, pursuing, and achieving annual goals and objectives, with documented goals for each of ProSidian's eight core competencies: Personal Effectiveness, Continuous Learning, Leadership, Client Service, Business Management, Business Development, Technical Expertise, and Innovation & Knowledge Sharing (Thought Leadership). Additionally, they are expected to support all business development and related activities on behalf of ProSidian.

Eight ProSidian Global Competencies

1. Personal Effectiveness – The ability to manage tasks, time, and relationships efficiently, achieving consistent, impactful results.
2. Continuous Learning – Ongoing pursuit of knowledge, skills, and adaptability to remain relevant, competent, and professionally competitive.
3. Leadership – Inspiring, guiding, and motivating others toward shared goals, fostering accountability, collaboration, and strategic organizational success.
4. Client Service – Delivering responsive, high-quality solutions that address client needs, build trust, and strengthen long-term partnerships.
5. Business Management – Coordinating people, processes, and resources to achieve strategic objectives, operational efficiency, and sustainable organizational performance.
6. Business Development – Identifying, pursuing, and securing growth opportunities through strategic relationships, market insight, and innovative solutions.
7. Technical Expertise – Applying specialized knowledge, analytical skills, and practical experience to solve complex problems with accuracy.
8. Innovation & Knowledge Sharing (Thought Leadership) – Generating creative solutions, sharing insights, and influencing industry direction through expertise, collaboration, and continuous improvement.

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OTHER REQUIREMENTS

• Business Tools – Understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word; proficient with Adobe Acrobat, data analytics tools, and Visio; and able to quickly learn other tools as needed.
• Business Tools – Strong understanding and proficiency in business tools and technology, especially Microsoft Office. The ideal candidate should be advanced in Excel, Access, Outlook, PowerPoint, and Word, proficient in Adobe Acrobat, data analytics tools, and Visio, and capable of rapidly learning new tools as required.
• Commitment - to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors.
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference.
• Willingness - to constantly learn, share, and grow, and to view the world as their classroom.

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights - Your health and well-being are vital to ProSidian. We invest in employees to support health and work-life balance. Our Employee Benefits Program promotes your health and well-being, including benefits for Full-Time Employees.

• Competitive Compensation: The pay is competitive, with health benefits, pre-tax employee benefits, and incentives. The company contributes a fixed monthly amount to medical and dental plans, deducted pre-tax.
• Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with providers to offer eligible employees various medical and dental plans, including high-deductible health plans, PPOs, and vision plans.
• 401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plan allows eligible employees to save for retirement via various investments and financial planner support. It is a pre-tax Safe Harbor plan with company matching.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees can use PTO for vacations, appointments, or personal events. Benefits include 2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) offering eligible employees a Flexible Spending Account (FSA) and tax benefits.
• Purchasing Discounts & Savings Plans: We aim for your financial success through a Purchasing Discounts and Savings Plan in the Corporate Perks Benefit Program, providing eligible employees discounts on everyday products and services.
• Security Clearance: A security clearance is required for consulting teams working on sensitive projects in the Federal Marketplace and is a valuable add to your professional credentials.
• ProSidian Employee & Contractor Referral Bonus Program: ProSidian offers up to $5,000 for referrals who stay employed 90 days through our Referral Program.
• Performance Incentives: Performance incentives are linked to each new client employee we help acquire and support, due to the nature of our consulting work.
• Flexible Spending Account: FSAs allow pre-tax coverage for healthcare and daycare costs. You estimate annual expenses and deduct part of each paycheck.
• Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance.  D&D covers death or dismemberment resulting solely from an accident.
• Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian provides equal employment opportunity, evaluating candidates without regard to race, gender, age, disability, veteran status, or other protected traits. All data remains confidential per EEO standards. The company supports the Hiring Our Heroes Program and 'I Hire Military' Initiative, welcoming all—including veterans—to apply. Our core value, 'Honor Above All,' emphasizes integrity, resilience, and excellence. To apply, visit https://www.prosidian.com/careers/ or email your resume, salary expectations, and job details to [email protected]. Only qualified applicants will be considered. Use a clear email subject, e.g., Application – [Job Title] – [Job Ref Code] – [Your Full Name].

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