Finance and Operations Manager

Reporting to the Dean in the Price College of Business and serving as a member of the College's Executive Committee, the F&O Director oversees all financial management and accounting activities, HR and building operations for the College. The Director also manages a small team of finance and operations professionals in the College.

Essential Duties\:

• Manages daily financial operations, to include but not limited to, payroll review and approval, financial transactions approval, preparation and/or review of monthly reconciliation of the financial accounts, and billing and financial reports. 
• Makes recommendations to enhance operations.
• Prepares and monitors department budgets. 
• Maintains financial records, reviews and approves all financial budgets, reports, and associated documents.
• Supervises department financial staff. Responsible for delegating tasks, reviewing work, providing guidance, training and serving as a mentor for staff.
• Responsible for special projects where a thorough knowledge of the department, University, state and federal regulations and accounting principles are required. 
• Performs comprehensive analyses of changes to financial activity. 
• Provides on-going fiscal monitoring, forecasts of operations, and other long-range planning. 
• Prepares reports including conclusions and recommendations for solutions to complex financial or related problems
• Oversees the grant and contract proposal process within the department. 
• Prepares and/or reviews budgets, coordinates requirements with principal investigators, and ensures compliance with deadlines for all grant proposals.
• Assists in the development, documentation, and implementation of policies and procedures for financial processes within the department. 
• Monitors and ensures compliance with established policies and procedures, University policies, and state statutes. 
• Responsible for modifying policies and procedures as needed.
• Provides financial policy and procedure training to principal investigators, faculty, and staff to ensure compliance. 
• Meets with principal investigators and department chairs to review financial activity and budget status.
• Performs various duties as assigned by the supervisor to successfully fulfill the function

Reporting to the Dean in the Price College of Business and serving as a member of the College's Executive Committee, the F&O Director oversees all financial management and accounting activities, HR and building operations for the College. The Director also manages a small team of finance and operations professionals in the College.

Essential Duties\:

• Manages daily financial operations, to include but not limited to, payroll review and approval, financial transactions approval, preparation and/or review of monthly reconciliation of the financial accounts, and billing and financial reports. 
• Makes recommendations to enhance operations.
• Prepares and monitors department budgets. 
• Maintains financial records, reviews and approves all financial budgets, reports, and associated documents.
• Supervises department financial staff. Responsible for delegating tasks, reviewing work, providing guidance, training and serving as a mentor for staff.
• Responsible for special projects where a thorough knowledge of the department, University, state and federal regulations and accounting principles are required. 
• Performs comprehensive analyses of changes to financial activity. 
• Provides on-going fiscal monitoring, forecasts of operations, and other long-range planning. 
• Prepares reports including conclusions and recommendations for solutions to complex financial or related problems
• Oversees the grant and contract proposal process within the department. 
• Prepares and/or reviews budgets, coordinates requirements with principal investigators, and ensures compliance with deadlines for all grant proposals.
• Assists in the development, documentation, and implementation of policies and procedures for financial processes within the department. 
• Monitors and ensures compliance with established policies and procedures, University policies, and state statutes. 
• Responsible for modifying policies and procedures as needed.
• Provides financial policy and procedure training to principal investigators, faculty, and staff to ensure compliance. 
• Meets with principal investigators and department chairs to review financial activity and budget status.
• Performs various duties as assigned by the supervisor to successfully fulfill the function

Required Education\: Bachelor's degree in Accounting, Business Administration or closely related field.

• 36 months experience in Finance, Accounting, or closely related field to include 12 months managerial or supervisory experience. 

Equivalency/Substitution\: Experience or a combination of education and related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills\:

• Accounting Skills\: understanding accounting concepts, internal controls and possession of strong analytical skills
• Computer Skills\: experience with PeopleSoft and Microsoft Office
• Communication Skills\: ability to communicate verbally and in writing
• Supervisor Skills\: ability to direct the work of subordinate staff
• Initiative Skills\: ability to make recommendations to enhance operations. 
• Self-starter.
• Organizational Skills\: ability to prioritize workload and organize workflow within the department including delegating tasks when appropriate.

Advertised Physical Requirements\:

• Physical\: 
  • Sit for prolonged periods of time. 
  • Use of a computer and calculator. 
  • Manual dexterity. 
  • Communicate effectively and listen. 
• Environmental\:
  • Standard Office Environment.

Departmental Preferences\:

• Previous experience in financial management and accounting
• Progressively responsible experience and staff supervision
• Strong time management skills and the ability to work well under pressure while handling competing priorities.
• Strong interpersonal skills 
• Able to maintain discretion for confidential information and appropriately handle critical information and sensitive situations
• Ability to research, gather and analyze data, compile and synthesize information, and draft suggested correspondence, presentations, and reports.

Supervision\: One assistant director, one financial analyst, and one accounting specialist

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Education\: Bachelor's degree in Accounting, Business Administration or closely related field.

• 36 months experience in Finance, Accounting, or closely related field to include 12 months managerial or supervisory experience. 

Equivalency/Substitution\: Experience or a combination of education and related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills\:

• Accounting Skills\: understanding accounting concepts, internal controls and possession of strong analytical skills
• Computer Skills\: experience with PeopleSoft and Microsoft Office
• Communication Skills\: ability to communicate verbally and in writing
• Supervisor Skills\: ability to direct the work of subordinate staff
• Initiative Skills\: ability to make recommendations to enhance operations. 
• Self-starter.
• Organizational Skills\: ability to prioritize workload and organize workflow within the department including delegating tasks when appropriate.

Advertised Physical Requirements\:

• Physical\: 
  • Sit for prolonged periods of time. 
  • Use of a computer and calculator. 
  • Manual dexterity. 
  • Communicate effectively and listen. 
• Environmental\:
  • Standard Office Environment.

Departmental Preferences\:

• Previous experience in financial management and accounting
• Progressively responsible experience and staff supervision
• Strong time management skills and the ability to work well under pressure while handling competing priorities.
• Strong interpersonal skills 
• Able to maintain discretion for confidential information and appropriately handle critical information and sensitive situations
• Ability to research, gather and analyze data, compile and synthesize information, and draft suggested correspondence, presentations, and reports.

Supervision\: One assistant director, one financial analyst, and one accounting specialist

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.