Full-Time
Office Assistant
Compass Business Solutions
No salary listed
Canonsburg, PA, USA
In Person
Travel to other local Pittsburgh-area facility locations may be required up to 25% of the time.
Category
 Accounting (1) |
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Required Skills
Word/Pages/Docs
Excel/Numbers/Sheets
Requirements
- At least 2 years of experience in an accounts payable, accounts receivable, or administrative role.
- Experience with QuickBooks Desktop and Microsoft Excel is highly preferred.
- Familiarity with Microsoft 365, Google Drive, Google Sheets, and Google Docs is highly preferred.
- Past experience making general ledger entries is highly preferred.
- Past experience supporting payroll processing is highly preferred.
- Past administrative experience in a manufacturing or similar environment is highly preferred.
Responsibilities
- Manage general office tasks, including answering phones, filing, scanning, copying, ordering office supplies, and running small errands.
- Input vendor invoices and credits into QuickBooks Desktop using appropriate general ledger codes.
- Verify invoice pricing against quotes, packing lists, and purchase orders; reconcile time-and-material invoices against work orders; and work with vendors to resolve billing discrepancies.
- Assist with credit card reconciliations.
- Enter outgoing payment information on positive pay spreadsheets.
- Complete and process credit applications, tax-exempt documentation, and W-9 forms to establish new vendor accounts.
- Prepare, issue, and track customer accounts receivable invoices to ensure accurate financial reporting.
- Monitor and post incoming payments.
- Process weekly payroll data for hourly staff and submit it to management for final approval.
- Investigate and resolve minor payroll discrepancies in compliance with company policies.
- Maintain data on various spreadsheets.
- Travel to other local Pittsburgh-area facility locations as needed, up to 25% of the time, to support administrative operations.
Desired Qualifications
- Experience with QuickBooks Desktop and Microsoft Excel.
- Familiarity with Microsoft 365, Google Drive, Google Sheets, and Google Docs.
- Past accounts payable or accounts receivable experience.
- Past experience making general ledger entries.
- Past experience supporting payroll processing.
- Past administrative experience in a manufacturing or similar environment.