Oncology Data Analyst

Overview

Plans, organizes and maintains an efficient operation of the tumor registry. Responsibilities to include: abstracting, registration/data entry, disease indexing and follow-up of patients who meet State Registry and American College of Surgeons inclusion guidelines and criteria.  Organize and prepare minutes for Tumor Board Conference and Cancer Committee.  Assist with retrieval and analysis of tumor registry data.  Prepare reports for Medical Staff, Administration and performance Improvement. Eligible for consideration of remote opportunity after 90 days on site and proficiency level for remote abstracting has been met.

Responsibilities

Meets productivity and QA standards for abstracting of information from the patient's medical records for demographics, history, procedures, stage and extent of disease and treatment for all reportable disease sites.

Reviews all pathology, cytology and daily indices reports to correctly identify cancer cases diagnosed and/or treated at DCH Regional and Northport DCH to build suspense file.

Assists in maintaining follow-up rate at the required Commission on Cancer rate as stated in the American College of Surgeons Program Standards 5.3 and 5.4.

Prepare and submit eligible cases for Rapid Quality Reporting System as required by the American College of Surgeons Program Standard 5.2.

Organize and perform required process for assigned weekly Tumor Board Conferences to include printing of charts, staging and finalization documents for the conference.

Take minutes and present quarterly Cancer Committee meeting data as needed.

Assist in the timely submission of cases to the State Registry and NCDB as required.

Retrieves, analyzes and prepares a variety of special reports and recurring reports in accordance with professional ethics utilizing registry data.

Assists with establishing the area's performance improvement activities.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues, and with self.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System Policies and Procedures.
• All other duties as assigned.

Qualifications

Oncology Data Analyst must have a CTR certification awarded by the National Cancer Registrar’s Association and 1 year (minimum) of experience working within a Tumor Registry.  Proven work experience abstracting reportable cancer sites.  Must be able to read, write legibly, speak, and comprehend English.  Must be detail oriented and have good verbal communication skills. Must have the ability to focus on a variety of tasks for extended periods of time.

WORKING CONDITIONS

Environmental:  Requires the ability to work 8 hours quietly in a cubicle setting with a computer screen, keyboard and mouse.

Physical:  Sedentary work – Exerting up to 10 pounds of force frequently.  Requires sitting most of the time, but may involve walking or standing for brief periods of time.  Must have good manual dexterity.  Physical presence on-site is essential.  Hearing and vision must be normal or corrected to within normal range.  Ability to perform all duties with or without reasonable accommodation.

Psychological:  Must have the ability to communicate verbally and maintain confidentiality.  Requires the ability to withstand pressures of constant deadlines, audits, educational demands, and changing healthcare environment.  Must be able to multitask and meet deadlines as assigned.  Must have the ability to interact with others on a daily basis by phone, computer and in person.

• Must be able to perform the duties with or without reasonable accommodation.
• Hearing and vision must be normal or corrected to within normal range.
• Physical presence onsite is essential. 

OTHER JOB FACTORS

• Must have the ability to apply general rules to specific problems to produce answers that make sense.
• Must have the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Must have the ability to arrange things or actions in a certain order or patterns according to a specific rule or set of rules (e.g., patters of numbers, letters, words, pictures, mathematical operations.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• The ability to concentrate on a task over a period of time without being distracted.