Senior Shipping & Receiving Clerk

The University of Miami/UHealth department of Supply Chain has an exciting opportunity for a Full Time Sr. Shipping & Receiving Clerk to work at the UHealth Medical Campus. The Sr. Shipping & Receiving Clerk performs manual labor necessary for the efficient operation of Moving, Shipping and Receiving operations. Individual must be able to move offices, lab furniture and equipment. Must be able to perform special events setup and dismantling for all branches (Medical, Coral Gables, RSMAS) including satellite locations (Deerfield, Palm Beach, Boca, Gables One, Weston and Kendall).

• Contacts appropriate staff or department to verify order or shipment requirements.

• Schedules outbound shipments, coordinating pickup times with trucking companies to ensure on-time delivery.

• Ensures appropriate paperwork is completed and accompanies each shipment.

• Confirms exceptions and unusual deliveries, and tracks orders back to originator internally to verify.

• Receives and unpacks materials and supplies.

• Reports damages and discrepancies for accounting, reimbursement, and record-keeping purposes.

• Communicates shipment schedule changes tactfully and adjusts shipping forecasts.

• Logs and tracks vendor non-compliances, such as short shipments, incorrect shipments, and early or late shipments.

• Adheres to University and unit-level policies and procedures and safeguards University assets

Department Specific Functions

• Lift and move heavy items such as office and lab furniture, miscellaneous equipment.

• Load and unload trucks and perform manual labor.

• Estimate work, tracks time of the moving crew and supervise their performance.

• Keep track of receiving/moving paperwork.

• Responsible for keeping all the above equipment in good working condition.

• Plans, organizes and schedule work orders.

• Takes inventory of the equipment.

• Reports any mechanical problems with moving trucks.

• Assign work orders and set priorities.

• Other duties as assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. 

Core Qualifications

• High School diploma or equivalent 

• Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes: 

• Skill in completing assignments accurately and with attention to detail

• Ability to process and handle confidential information with discretion.

• Ability to work independently and/or in a collaborative environment.

• Ability to maintain good working relationship with co-workers and staff.

• Able to communicate well, both orally and written

• Able to work under pressure

• Must be able to read, write and comprehend English

• Capable of heavy lifting, bending, climbing ladders, sitting, pushing/pulling, etc.

• Must be able to use hand trucks, pallet jacks, and basic hand and electric tools

• The job requires traveling outside the University under variable weather conditions on hazardous roads and traffic conditions.

• Must adhere to all safety standards as established by the University.

• Individual is expected to exercise good judgment when faced with tasks of setting priorities if more than one assignment is given at once.

Any relevant education, certifications and/or work experience may be considered.