TITLE
Activity Coordinator, Project ACCESS
JOB SUMMARY
Performs coordinative and supervisory work in the support of Department of Education sponsored Project ACCESS (Accelerating Completion and Career Education in the School of the Sciences). Works closely with project director and senior grant manager. Areas of concern include program development, and support, financial management and administration, consultation operations, student support, and planning. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Director, School of the Sciences and Project Director, Project ACCESS
Supervises:May supervise grant staff, volunteers, and Student Assistants
ESSENTIAL DUTIES -May include, but not limited to the following:
Monitors activities of grants to assure that policies and guidelines are observed.
Oversees Grant Activity in coordination with the Project Director.
Follows all Title V regulations, as well as the activity plan provided in this grant application.
Monitors the activity’s budget, submit purchase orders, and track spending for the activity.
Provides support to faculty and staff members.
Oversees payment of internship and research stipends to students.
Maintains documentation for the activity.
Develop surveys and other evaluation tools; analyzes collected information.
Reports weekly to the Project Director.
Assists with marketing the project to constituents both at TWU and externally.
Adheres to all timelines set forth in the grant proposal.
Assists with annual reports.
Collects project data for special reports.
Maintains good public relations.
Prepares annual budget.
Provides administrative support.
Develops and maintains an effective record keeping procedure.
Ensures that support services are provided to the program and community.
Anticipates needs of the grant and develops recommendations for filling these needs.
Ensures proper reporting and administration of requirements.
Observes work and safety rules.
ADDITIONAL DUTIES
Performs other duties as requested.
Knowledge of modern grant administration practices, the methods, resources, and standards thereof.
Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on an understanding of organizational policies and activities.
Skills in oral and written communication.
Ability to maintain good working relationships with staff, volunteers, clients, and others.
Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
Ability to plan and allocate the workload of employees, providing direct training and supervision as needed.
Ability to apply budgeting and fiscal planning techniques within financial constraints.
Ability to use a personal computer and other office equipment, including university related software and email.
EDUCATION
Bachelor's degree in area generally related to grant content or assigned responsibilities. MS in STEM field preferred.
EXPERIENCE
Three years experience in generally related area.
REQUIREMENT
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.
All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.
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