APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Pennsylvania State University Libraries seek applicants for the position of Part-Time Records Center Specialist, a role that has primary responsibility for assisting in operation of the Inactive Records Center (IRC) as part of the Office of Records Management.
The Records Center Specialist will be responsible for working collaboratively with departments, offices, units and the network of Records Management Liaisons by operating the Records Center to help securely store, inventory, circulate, confirm disposition of, and destroy University Records in various physical formats.
This specific position will focus on the secure disposition, destruction and shredding of University Records sent directly from offices, retained in storage, or received from the blue/white confidential shredding program for paper records and physical media. This includes using industrial shredders; moving 40 lb. boxes, 100-250 lbs. bins/carts, and skids/pallets loaded with boxed records; and using a lift for placing boxes on shelving.
Additionally, this position will:
Assist with updating stored box inventory, forms and guidance documentation, training for records center services, and coordinating updates to our records center operations system, i.e., Total Recall by DHS.
Provide superior customer service to university offices sending records for storage, manage records/information requests, and handle transfers of outgoing records; monitor records retention, inventory status, and location data for all boxed records; execute data entry in Total Recall system.
Oversee facilities and operations during staff absences; handle records according to and in compliance with Policy AD35, University Archives and Records Management, as well as all applicable federal and state laws, regulations, and University policies such as FERPA, HIPAA, Department of Defense Security requirements, andPayment Card Industry standards.
Maintain operational integrity of security and alarm systems in conjunction with Records Center Staff, University Records Management Officer, and University Libraries Facilities Coordinator; maintain visitor logs, audit reports, operations manuals, and reports of all operational activities; perform daily site maintenance and equipment usability inspections.
The person appointed to this position will work under the direction of the University Records Management Officer and in close collaboration with additional Records Center staff. Secondarily, this position will coordinate with the Office of Physical Plant (OPP) for deliveries and receiving shipments. And lastly, the position may assist the team of Records Analysts when needed along with any other University staff serving Records Management functions and University Archives colleagues. This position requires 100% on-site presence at the assigned work location in State College, PA.
Requirements:
Typically requires a high school degree or higher plus 2+ years of related experience, or an equivalent combination of education and experience.
Must be US citizen due to the requirements of work with the Department of Defense.
Familiarity and experience with current trends, practice, and legal requirements for records management and archives; experience working in warehouse and/or other records storage environments.
Excellent interpersonal and organizational skills; superior written and oral communication proficiency; and the ability to work effectively, both independently and collaboratively, in a collegial environment.
Schedule:
20 hours a week / 4 hours a day
Compensation:
The starting rate for this job is $12/hr.
To apply, please submit a cover letter and resume via the Careers site by October 13, 2025.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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