Job Description

Job Description
Hours: Full Time - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional List (Exam #1507), or the Open-Competitive list (Exam #1128) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be
considered for an interview.

The Department of Design & Construction, Human Resources and Staff Development Payroll & Time Management Unit, is looking for a Deputy Director of Payroll to be responsible for managing the agency’s payroll for approximately 1,200 employees. Under general supervision and with latitude to exercise decision making and independent judgement, the selected candidate will be responsible for the payroll operational function which includes:

- Reviewing of various reports including the 160 and 161 and the utilization of employee level approval/holds
- Performing pay audits to determine under/overpayments and taking corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions, and completing stop/reversal payments
- Assisting with payroll audits such as salary administration for new hires, salary adjustments, promotions, contractual compliance and Mayor Personnel Orders for accuracy and compliance with policy, rules, and regulations
- Researching and processing longevity differentials, service increments, and recurring increments
- Maintaining database of employee’s title, salary, for the processing of differentials
- Researching, calculating, and issuing grievance payments, non-managerial lumpsums, license fee reimbursements as well as other one-time payments
- Completing the Payroll Summary and Reconciliation for the biweekly and supplemental payrolls
- Liaison with Office of Payroll Administration (OPA) to pick up bi-weekly payroll paychecks
- Running and reviewing pay-to-pay biweekly reports
- Sorting and distributing paychecks, stubs, and handouts to employees and designated division liaisons
- Assisting with the processing of commuter benefits, direct deposits, and 529 applications
- Processing Workers’ Compensation transactions; reviewing and researching payroll and personnel information, preparing appropriate forms and memos, to enter transactions in the Workers’ Compensation System (WCS)
- Serving as the liaison with the NYC Office of Payroll Administration (OPA) to issue payments to the beneficiaries of deceased employees in a timely manner
- Preparing Managerial Lump Sum Payments, forward to Comptroller’s Office for review and approval, and processing payments upon receipt of approval
- Assisting with overtime reports utilizing CHRMS, Excel and working collectively and independently with the Director on special projects, as necessary
- Assisting with the yearly processing of the motor vehicle taxable fringe benefit
- Preparing and processing separations in HRIS and NYCAPS
- Researching and responding to payroll inquiries

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.