Full-Time
IP Practice Support Assistant
IP Services
Posted on 8/26/2025
Cooley
1,001-5,000 employees
Global IP and litigation law firm
Compensation Overview
$24 - $34/hr
Palo Alto, CA, USA + 8 more
More locations: Boston, MA, USA | Seattle, WA, USA | Washington, DC, USA | Chicago, IL, USA | Colorado, USA | Reston, VA, USA | New York, NY, USA | San Diego, CA, USA
In Person
 Administrative & Executive Assistance (1) |
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- Available to work overtime, as required
- After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
- Process new docket number requests, conflict checks and new matter number requests
- Obtain patent documents via public and/or firm-vendor resources
- Order/secure certified patent/trademark documents
- Upload Information Disclosure Statement (IDS) references via EFS
- Assist with special projects
- Obtain timekeeper approval and coordinate payment for foreign associate invoices
- Process domestic vendor invoices and expense reimbursements using Chrome River
- Enter practitioner time and fixed fees in IntApp Time, as requested
- Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)
- Update iManage in accordance with practice group electronic file guidelines
- Prepare labels and packages for courier delivery
- Assist with general printing, copying and scanning requests
- Coordinate and schedule travel
- Reserve conference rooms, schedule conference calls and coordinate other meeting logistics
- Bachelor’s Degree
- Previous administrative experience in a professional service industry
Cooley is a large international law firm that helps clients with major deals, complex intellectual property work, regulatory issues, and high-stakes lawsuits. Its lawyers across 19 offices in the U.S., Asia, and Europe collaborate to advise on transactions, protect and manage IP assets, navigate regulations, and represent clients in court or arbitration. The firm differentiates itself by its sizeable global team and wide range of practice areas, allowing it to handle complex matters that cross markets and jurisdictions. Cooley’s goal is to help clients complete transformative deals, secure strong IP positions, meet regulatory requirements, and win important litigation outcomes.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Boston, Massachusetts
Founded
1920
Simplify's Take
What believers are saying
- EU Huawei/ZTE bans by May 2026 spike demand for Cooley's cybersecurity advice.
- China's retaliation threats fuel Cooley's cross-border antitrust mandates.
- Real estate expansion captures data center boom with Goldman's 4,000 deals.
What critics are saying
- China retaliates against EU firms in 6-12 months, hitting Cooley clients.
- ODU faculty sues Cooley in 3-6 months over shooting review backlash.
- EU's 36-month Huawei phase-out erodes Cooley's infrastructure practice.
What makes Cooley unique
- Cooley leads data center deals with John Goldman's hire from Kirkland & Ellis.
- Cooley bolsters crypto litigation via Brian Klein's Band 1 Chambers ranking.
- Cooley chairs global antitrust with Norm Armstrong Jr. from FTC deputy role.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Health Savings Account/Flexible Spending Account
Unlimited Paid Time Off
Paid Vacation
Paid Sick Leave
Paid Holidays
Parental Leave
Fertility Treatment Support
Hybrid Work Options
Company News
ODU taps Cooley law firm for independent review of shooting, campus security. By: Web Staff Posted 12:39 PM, Apr 06, 2026 and last updated 12:42 PM, Apr 06, 2026 NORFOLK, Va. - Old Dominion University has hired the Cooley law firm to conduct an independent review of last month's shooting and campus safety, President Brian Hemphill said in an email Monday. This review comes in the wake of a continued dispute between the ODU Faculty Senate and the university's administration over safety following the deadly shooting that occurred in Constant Hall. "This seasoned and skilled team has worked on prior engagements together in which they have exhibited unwavering integrity, great synergy, and proven results," Hemphill wrote, adding that the team has already started to work. Watch previous coverage: Old Dominion University students protest for a safer campus Two days before March's shooting, the Faculty Senate issued a vote of no confidence in Hemphill. Then, on March 26, the faculty resurfaced a 2024 faculty email about safety concerns in the building that houses the Strome College of Business. The 2024 email from a member of the faculty was sent directly to Hemphill, and discusses a specific safety incident and concerns over the security of Constant Hall and its classrooms. The Faculty Senate alleged that the concerns with the door lock systems had not been addressed by March 12, 2026, when online student and convicted felon Mohamed Bailor Jalloh entered a classroom and shot and killed ROTC instructor Brandon Shah. Watch previous coverage: Mohamed Jalloh was a current ODU student at the time of the shooting "For faculty and staff to blur the lines and try to connect an act of terrorism to leadership is unprofessional," Chief Marketing Officer Kimberly Osborne said in an interview with News 3 reporter Jay Greene. "They're using a terrorist attack to further their own agenda." Senate Chair Corrin Allen, an associate professor in the School of Speech-Language Pathology wrote in response that the shooting reflected the pattern of "irresponsible mis-management" of the university and disregard for faculty concerns that caused the shooting in the first place. "[Jalloh] walked into a classroom, and without any barrier to that, and asked if it was an ROTC class," Allen said. "There was no locked door. There was no warning. I think that sort of speaks for itself." Hemphill called this step a "moral imperative" to ensure the safety of every ODU student. The independent review will be a rigorous look into what led up to the shooting and a deep dive into ODU's safety policies and active shooter training, Hemphill said. "This University will be guided by the findings and recommendations to ensure that we emerge from this stronger with a sustained focus on safety and security," Hemphill wrote. More stories from Norfolk
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Cork Protocol, an on-chain risk management platform, has raised $5.5 million in a seed round co-led by a16z CSX and Road Capital. Hyperithm, a digital asset financial services firm, participated in the funding alongside BitGo Ventures, 432 Ventures and law firm Cooley. Founded in 2024 by serial entrepreneurs Robert Schmitt and Phil Fogel, Cork Protocol addresses de-pegging risks in stablecoin and liquid staking token markets. The platform tokenises risk through "Depeg Swaps" and "Cover Tokens", allowing users to hedge against asset value fluctuations whilst liquidity providers earn premiums. Schmitt previously co-founded Toucan Protocol in 2021, which achieved over $4.5 billion in trading volume by tokenising carbon credits. The funding will strengthen protocol security and expand supported assets to accelerate institutional DeFi adoption.
Cooley expands real estate and data center capabilities with partner hire. John Goldman has joined Cooley's New York office as a partner in the firm's real estate practice. Goldman counsels clients on real estate and infrastructure matters across a spectrum of industries and asset classes, including data centers and digital infrastructure, adding to Cooley's strength in this dynamic area. He also has significant experience with distressed companies and assets, liability management, and monetization and deleveraging, while maintaining a strong focus on hyper-commercial, private equity and private credit style transactions. Goldman arrives from Kirkland & Ellis, where he most recently led its corporate real estate team, advising on more than 4,000 transactions annually. Goldman's clients have included investors, sponsors, private equity and debt funds, government agencies, public companies, portfolio companies, sovereigns and pension funds. His deep industry relationships and versatility strengthen Cooley's ability to respond to growing client demand regarding increasingly complex issues in the real estate and digital infrastructure space. "We're thrilled to welcome John to the team as we continue to grow our real estate practice - a pivotal market for complex transactions and financings," said Michelle Schulman, Cooley partner and head of the firm's real estate practice. "Cooley has established itself as a leader in the data center and digital infrastructure space, and John's comprehensive experience in these sectors significantly strengthens our capacity to support clients in this rapidly expanding area." "Real estate touches nearly every industry and encompasses a broad spectrum of asset classes and transaction types," said Goldman. "As market structures evolve and capital allocation becomes increasingly sophisticated, Cooley's collaborative, cross-practice platform provides a strategic advantage - enabling us to support clients across the full life cycle of a deal, from early development and financing to the most complex, high-value transactions." Goldman added that "Cooley is exceptionally well positioned to continue to capitalize on the digital infrastructure gold rush and I am excited to be on the forefront of all the things that will come next in the long overdue reimagination of real estate assets." Built for the most sophisticated, fastest-moving projects in the market, Cooley's real estate practice advises some of the most complex data center developments in the world. Our team of lawyers, senior urban planners and law clerks brings a rare mix of industry experience and technical insight. We work with some of the most active companies, investors, lenders and developers in the industry. We support every stage of the real estate life cycle, from site selection and incentives to construction, financing, leasing and operational strategy. Our team is known for crafting practical solutions that unlock capital, accelerate timelines and reduce risk, and for connecting clients with the right investors and lenders to move projects forward.
The Israeli startup aims to cut legal costs and compliance risk for multinational teams.