Brandeis University is delighted to announce a career opportunity for a Grant Administrator in the Office of Research Administration. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further! At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses.  Our 403b retirement savings plan includes a generous match.

The Grant Administrator, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution. As a member of a small team of other post-award grant accountants, this position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout to ensure compliance with all sponsor requirements and all federal, state, and local regulations and university policies. The Grant Administrator will regularly liaise with other offices within the Office of Research Administration and throughout the university including Sponsored Programs Accounting, DISC Pre-Award, Pre-Award Services, Accounts Payable and school and departmental-level administrators, and will provide direct support to principle investigators and research staff in support of Brandeis’ core mission as a research institution.

Responsibilities:

• Tracks and develops required information for sponsored accounts including developing, updating, and revising budgets, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, processing carryforwards, reconciling accounts with Workday, and generating monthly reports for Principal Investigators and research groups.

• Monitors and tracks spending and burn rates on awards to avoid overspending and ensures that projects stay within budget and on time. Manages the allocation of funds and reviews expenditures activities for compliance with regulations of granting agencies and university policies from start to close. Supports database and system data accuracy. Work with personnel in Procurement, HR, payroll or other offices to correct errors or overages.

• Supports the payroll costing allocation process through its entire cycle, including the review and revision of coverage reports, as well as making payroll accounting adjustments when necessary.

• Works closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts.  Works closely with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup, as needed.

• Collaborates with office and individuals across the university to ensure accurate grant management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements and university policies.

• Supports the work of the office through collaboration with team leaders and supports the training and onboarding of new staff, as required.

• All other duties, as assigned.

Education & Work Experience:

• Bachelor’s Degree required, additional certifications or advanced degrees encouraged

• 1-3+ years of related work experience.

Additional Requirements:

• Strong organizational and time-management skills, with a sensitivity to deadline-driven work and the ability to be self-motivated.

• Understanding of federal funding agencies, regulatory bodies, and regulatory requirements.

• A collaborative and inclusive professional style, relationship-oriented with a customer-service focus, demonstrating excellent organizational and communication skills (written, verbal, listening), ability to maintain discretion, confidentiality and professionalism with the highest level of personal integrity. 

• Resonance with the mission and goals of the Office’s priorities. 

• Proficiency in MSOffice applications, particularly MSAccess, MSWord, MSExcel (at least intermediate skills); Google suite, Box, and other collaborative tools, and possess the ability to manipulate and extract data and work from a variety of sources (databases, Word files, plain text files, PDF, email, etc.). Workday, FileMakerPro and/or BA Priority software experience a plus but not required.

• Familiarity with sponsored program accounting concepts, budgets, and business processes, as well as a basic understanding of how a university operates, including academic and administrative functions. 

• Regular exposure to various principle investigators, including senior faculty and administrators; provides support to faculty, students, and staff of all levels.  Liaison to outside agencies, sponsors, and other institutions.

Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans.  Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations.  Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society.  Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.