WHAT YOU’LL DO

• Analyzes and abstracts critical lease information and incorporates into real estate database
• Manages Commencement Date Memo process
• Prepares and distributes various reports among cross-functional departments such as construction, leasing, and legal
• Draft Estoppels and Subordination Non-Disturbance Agreements
• Prepares cover letters for various legal documents
• Maintains all real estate legal files including database directories
• Enters amendment abstracts in real estate database
• Manages storage agreement negotiations and processes documentation
• Review and process invoices for all Legal vendors
• Prepares Real Estate Legal documents such as Leases, Amendments, and Storage Contracts for execution
• Partner with Real Estate Accounting team to ensure timely and accurate payment of rents
• Sort, scan, and distribute mail among various departments
• Performs other job duties as needed or assigned

WHAT YOU’LL NEED

• Knowledge of Real Estate terminology
• 1-2 years legal administration or lease administration experience, preferred
• Advanced knowledge of Microsoft Suite (Word, Excel, Powerpoint, Outlook, etc.)
• Previous database experience
• Previous Lease/Amendment Abstraction experience, preferred
• Notary Public (preferred but not required)
• Excellent organizational skills
• Meets critical deadlines, prioritizes accordingly and determines when assistance is required
• Ability to thrive in a fast-paced environment
• Strong computer skills especially with Word and databases
• Strong verbal and written communication skills
• Accountable for results and communicates suggestions for issue resolution
• Takes initiative to accomplish department goals and tasks
• Must be able to work in a team environment
• Regularly required to sit, stand, bend and lift/move up to 10 pounds
• Ability to drive to mailing facilities (FedEx/UPS, couriers, etc.) to meet deadlines