Real Estate Legal/Lease Coordinator
Posted on 3/21/2023
Hot Topic

5,001-10,000 employees

City of Industry, CA, USA
Experience Level
Desired Skills
Legal & Compliance
Real Estate
  • Knowledge of Real Estate terminology
  • 1-2 years legal administration or lease administration experience, preferred
  • Advanced knowledge of Microsoft Suite (Word, Excel, Powerpoint, Outlook, etc.)
  • Previous database experience
  • Previous Lease/Amendment Abstraction experience, preferred
  • Notary Public (preferred but not required)
  • Excellent organizational skills
  • Meets critical deadlines, prioritizes accordingly and determines when assistance is required
  • Ability to thrive in a fast-paced environment
  • Strong computer skills especially with Word and databases
  • Strong verbal and written communication skills
  • Accountable for results and communicates suggestions for issue resolution
  • Takes initiative to accomplish department goals and tasks
  • Must be able to work in a team environment
  • Regularly required to sit, stand, bend and lift/move up to 10 pounds
  • Ability to drive to mailing facilities (FedEx/UPS, couriers, etc.) to meet deadlines
  • Analyzes and abstracts critical lease information and incorporates into real estate database
  • Manages Commencement Date Memo process
  • Prepares and distributes various reports among cross-functional departments such as construction, leasing, and legal
  • Draft Estoppels and Subordination Non-Disturbance Agreements
  • Prepares cover letters for various legal documents
  • Maintains all real estate legal files including database directories
  • Enters amendment abstracts in real estate database
  • Manages storage agreement negotiations and processes documentation
  • Review and process invoices for all Legal vendors
  • Prepares Real Estate Legal documents such as Leases, Amendments, and Storage Contracts for execution
  • Partner with Real Estate Accounting team to ensure timely and accurate payment of rents
  • Sort, scan, and distribute mail among various departments
  • Performs other job duties as needed or assigned