Executive Assistant

Position Summary:

The Executive Assistant provides high-level administrative and organizational support to the President & Chief Operating Officer, ensuring the efficient operation of the executive office. This position serves as the primary point of coordination for calendars, meetings, travel, communications, and administrative priorities while exercising exceptional professionalism, discretion, and judgment.

The Executive Assistant enables the President/COO to focus on ministry leadership by managing day-to-day logistics, coordinating executive communications, and maintaining strong relationships with internal teams and external ministry partners.

Responsibilities:

Executive Support and Calendar Management

• Manage an active and complex executive calendar, ensuring priorities are aligned with organizational goals and ministry objectives.
• Coordinate meetings, appointments, and ministry events.
• Schedule internal and external meetings while balancing organizational priorities.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Ensure the President/COO is prepared for upcoming meetings, events, and key decision-making opportunities.
• Draft, edit, and manage executive agendas, briefing materials, presentations, correspondence, reports, and supporting documentation for meetings and executive engagements.
• Monitor competing priorities and proactively recommend adjustments to maximize executive effectiveness.
• Track follow-up items, action plans, and deadlines to ensure timely completion.
• Serve as trusted gatekeeper and liaison for executive communications and scheduling requests.

Communication & Relationship Management

• Facilitate effective communication between executive leadership, department leaders, staff, ministry partners, and external stakeholders.
• Build and maintain positive working relationships throughout the organization.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Ensure timely responses, follow-up actions, and accountability on key initiatives.

Travel, Events & Special Projects

• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, visas, and travel documentation.
• Prepare comprehensive travel packets and briefing materials.
• Manage travel-related logistics, schedules, and expense reporting.
• Assist with planning and execution of executive meetings, leadership retreats, board meetings, conferences, donor visits, ministry gatherings, and special projects.
• Coordinate vendors, venues, catering, audiovisual needs, gifts, and event logistics.
• Support recurring ministry initiatives and annual organizational events.

Administrative & Operational Excellence

• Maintain organized office systems for records management, documentation, contacts, filing, and executive information.
• Manage approvals, contracts, invoices, expense reports, and administrative workflows.
• Develop and improve systems that increase efficiency and organizational effectiveness.
• Assist with project management, tracking deliverables and ensuring accountability across multiple initiatives.
• Provide administrative support that enables smooth day-to-day executive operations.
• Manage confidential records and sensitive information.

Core Competencies:

• Spiritual Leadership: Demonstrates a Christ-centered approach to work and relationships.
• Teamwork: Builds positive and supportive relationships within the ministry, including employees, partners, and the community.
• Integrity: Maintains a high standard of ethical and moral conduct.

Qualifications and Experience:

Required

• Minimum of five years of experience supporting senior executives, business leaders, or ministry leaders.
• Proven ability to manage complex schedules, multiple priorities, and competing deadlines.
• Exceptional organizational, planning, and time-management skills.
• Outstanding written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office and related business applications.
• Demonstrated ability to exercise discretion and maintain strict confidentiality.
• Strong attention to detail and commitment to accuracy and excellence.
• Ability to work independently while exercising sound judgment and initiative.
• Experience coordinating domestic and international travel.
• Experience planning events, conferences, and executive functions.

Preferred

• Bachelor’s degree in business administration or equivalent.
• Experience supporting C-suite executives, nonprofit executives, pastors, or ministry leaders.
• Familiarity with expense reporting systems, project management tools, and administrative workflows.
• Experience in a ministry, non-profit, media, or faith-based environment.

Key Competencies

• Organization
• Time Management
• Professional Communication
• Customer Service
• Discretion
• Attention to Detail
• Adaptability
• Initiative
• Problem Solving
• Relationship Management

Success Measures

• Exceptional management of executive priorities, schedules, and commitments.
• Consistent anticipation of needs and proactive problem-solving.
• Effective communication and coordination across departments and stakeholders.
• Reliable execution of projects, initiatives, and special events.
• High levels of trust, confidence, and partnership with executive leadership.
• Increased organizational efficiency, clarity, and operational effectiveness.
• The ability to create an environment where the President/COO can remain focused on leadership, strategic priorities, and ministry impact.

Personal Attributes

• Professional, dependable, and highly organized.
• Warm, approachable, and service-oriented.
• Positive, encouraging, and able to maintain a constructive attitude under pressure.
• Adaptable and flexible when priorities shift or schedules change unexpectedly.
• Proactive, resourceful, and solutions-focused.
• Calm, composed, and effective in high-pressure situations.
• Collaborative and skilled at building strong working relationships.
• Detail-oriented while maintaining awareness of broader organizational priorities.
• Committed to excellence, integrity, accountability, and follow-through.
• Self-motivated with a strong sense of ownership and initiative.

Working for Turning Point – What to Expect:

Turning Point for God is committed to creating a dynamic culture that reflects our traditional Christian values and supports our employees’ God-given and unique abilities and skills. Our organization hires employees who share our Christian values and hold to beliefs that are not in conflict with Turning Point’s Employee Statement of Faith.

Other:

• Position is exempt, full-time at Turning Point International Headquarters in Lakeside, CA.
• The expected salary for this position is $78,000 to $88,000 annually. The actual compensation offered will depend on a variety of factors, including qualifications, experience, skills, and location. In addition to base salary, we offer a comprehensive benefits package.
• Must be a like-minded believer and share our passion to deliver the unchanging Word of God to an ever-changing world.

Benefits:

• Generous medical, dental, and vision insurance, with voluntary supplemental plans
• Health Savings Account (HSA) option
• Company-sponsored long-term disability insurance and short-term (outside of CA)
• Company-sponsored life Insurance
• 403(b) retirement savings plan with employer contribution
• Eleven paid holidays
• Accrued vacation and sick time
• Yearly paid time off