Executive Business Partner

Salary Range: 96000 to 120000 (Currency: USD) (Pay period: per-year-salary)

Executive Business Partner Responsibilities

• Own and manage day-to-day deliverables in close partnership with your Executives, including agendas, meeting notes, logistics, and follow-ups
• Coordinate meetings, travel, and daily scheduling for your Executives
• Work cross-functionally to ensure efficient and clear communication between senior leaders, partners, colleagues, and external organizations
• Provide strategic input and oversight on executive-level project management
• Assist with budget management needs for your Executives
• Manage travel arrangements and submit expense reports on behalf of the Executives
• Lead logistics for quarterly off-sites and other key meetings or events
• Willingness and ability to travel as needed

Office Operations & Workplace Experience Responsibilities

• Oversee day-to-day office operations including supplies, vendor relationships, facilities, and maintenance
• Own relationships with landlords, cleaning crews, and service providers
• Plan and coordinate onsite events such as team offsites, celebrations, and meetings
• Support onboarding and offboarding logistics, including workstation setup and access management
• Ensure compliance with workplace safety and health regulations
• Track and manage office-related budgets and expenses

Requirements

• 3–5+ years of experience as an Executive Assistant, supporting multiple leaders simultaneously
• Proven ability to engage professionally across all levels of an organization while maintaining strict confidentiality
• Flexible, adaptable, and comfortable navigating shifting priorities and business needs
• A successful track record of managing complex calendars, schedules, and logistics
• Experience planning events, coordinating travel, and executing off-site logistics
• Excellent verbal and written communication skills, with the ability to influence and a keen attention to detail
• A positive, energetic presence with the ability to thrive in a fast-paced, dynamic environment
• Proficiency with Google Workspace (Docs, Calendar, Sheets), Slack, Zoom, and other web-based scheduling tools
• Familiarity or proficiency with AI tools and workflows

Benefits

• (US-ONLY) 100% of medical, dental, and vision covered including 75% for dependents
• Flexible vacation days and quarterly mental health days so you can recharge
• Enjoy a one-time expense on your 1-year work anniversary (to use for travel, home furnishings, fancy meal)
• Annual stipends for professional development and caretaking 
• (US-ONLY) 401k plan to participate in and save towards the future
• Newest Apple products to help you do your best work
• Employee Resource Groups (ERGs) to support and celebrate the shared identities and life experiences of communities within CaptivateIQ. ERGs directly support our company-wide DEI goals as a space for developing and retaining diverse talent

Notice for Prospective Candidates

• Only emails from @captivateiq.com should be trusted.
We are aware of active recruitment scams using the CaptivateIQ name, in which individuals pose as our recruiters and post fake remote job openings and make fake job offers on the Internet. Please note, we will never do the following:
• Attempt to correspond with a candidate using a free web-based account, such as an email address that ends in @gmail.com, @yahoo.com, @hotmail.com, etc.
• Make an offer of employment without conducting multiple rounds of interviews face-to-face using secure video-conferencing technology.
• Ask candidates to cash checks to buy equipment on behalf of CaptivateIQ.
• Ask candidates to make a payment in order to be considered for a position.
• Make early requests for candidates' personal information such as date of birth, passport details, credit card numbers, bank details and social security number, etc.
• Please note that we’ll only ask for more sensitive personal information in connection with background checks after an offer is made.