Job Posting Title:
Administrative Program Coordinator
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Hiring Department:
College of Liberal Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Aug 01, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
We believe the best ideas are born from sharing viewpoints, opinions, and perceptions from colleagues with varied backgrounds and experiences. For more information about the College of Liberal Arts, visit our website.
Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on staff leadership and professional development offerings, please click here and here.
What benefits do I receive with UT? The university offers an impressive benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Generous paid vacation, sick time, and holidays
- Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
- Flexible spending account options for medical and childcare expenses
- Tuition assistance
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Purpose
To assist the Liberal Arts Student Affairs Student Division team with administrative duties related to academic advising, including graduation applications, degree certification, absence-failure reporting, academic warning, and dismissal. Support, maintain, and update degree audit coding; facilitate advisors’ understanding of degree requirements on an ongoing basis. Provide support for Student Affairs operations, events, and initiatives. Position will also advise undergraduate students as necessary during peak periods.
Responsibilities
- Support degree certification for the College including co-managing a degree certification email account, coordinating and processing in absentia graduation applications, following up with ceremony participants who haven’t graduated, processing and troubleshooting web applications, and ensuring multiple majors are accurately awarded.
- Support administrative components of academic warning and dismissal processes. Identify, track, and support students facing academic difficulty. Lead College outreach efforts to students facing difficulty including those identified by Student Outreach Services, Title IX, absence/failure and grade reports. Process non-academic drops as recommended by units with the Office of the Dean of Students.
- Review students’ coursework and determine degree applicability and eligibility for veteran educational benefits and student athletes each semester.
- Advise undergraduate students during peak periods and provide support to student facing general email accounts as necessary. Make course list updates, complete advanced overrides, and support degree audit coding when needed.
- Work with staff in Academic Affairs and across Student Affairs to produce accurate, usable, visual advising aids for the better understanding of degree requirements for each COLA major. Review final documents for accuracy against catalog and IDA coded requirements.
- Student Affairs: Attend Student Affairs events to include Commencement, Gone to Texas, Explore UT, Honor's Day, LEAD. Participate in professional development and/or mentoring opportunities with student groups. Contribute to the Student Affairs culture by helping to promote and push forward new strategies and initiatives. Other duties as assigned
Required Qualifications
Bachelor's degree and at least four (4) years experience working with college students and at least three (3) years of experience coordinating or administering a program.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Additional experience beyond the required or extensive experience in advising, group work, assessment, and administration of college students' academic programs. Ability to relate well with college students, staff, and faculty. Experience at UT Austin or another large university. Experience with First Year Interest Group (FIG)/Transfer Interest Group (TRIG) programs. Personal computer experience in PowerPoint, Excel, and Word.
Salary Range
$51,000 + depending on qualifications
Working Conditions
Standard office conditions
Some evening and weekend work required.
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
