Executive Administrative Assistant and Office Manager

Overview

Executive Assistant and Office Manager

Group 1 Automotive, Inc. is a Fortune 250 company with over $19 billion in annual revenues in 2024. The company owns and operates 200+ automotive dealerships, 267+ franchises, and 46+ collision centers across the United States and the United Kingdom, offering 34 brands of automobiles.

Brief Description:

As the Office Manager, you'll be the go-to person for the accounting shared services leadership team, playing a key role in keeping our office running smoothly. Your daily tasks will involve a variety of administrative and logistical duties, including managing office operations, handling facility maintenance, and overseeing vendor relationships. The ideal candidate would be a detail-oriented problem-solver who thrives on managing multiple priorities and can maintain a professional, efficient work environment. This is a full-time position.

Position Details:

• Title: Executive Administrative Assistant and Office Manager, Business Service Center - Accounting
• Department: Accounting Administration
• Schedule: 8:00 AM-5:00 PM, Monday through Friday, Overtime as necessary

In addition to a competitive salary, we offer the following benefits:

• Heath, Dental & Vision insurance
• Life & Disability insurance
• 401(k) plan with company match
• Paid vacation
• Employee Stock Purchase Plan
• Employee Vehicle Purchase Program
• Professional work environment, with job training and advancement opportunities

Description of Responsibilities:

• Executive & Administrative Support: Act as the primary point of contact for the Controller. Manage and organize the Controller schedules, including appointments, meetings, and travel. Prepare reports, presentations, and correspondence, and assist with special projects as needed.
• Office & Facility Management: Direct and manage all aspects of office operations, facility maintenance, and front desk activities. Lead a high-performing team through the full employee lifecycle: talent acquisition, onboarding, scheduling (including contingency planning), coaching, performance management, and disciplinary actions. Establish and enforce accountability by communicating clear job expectations, monitoring contributions, conducting formal performance evaluations, and recommending compensation and promotion actions. Act as the primary operational liaison for all building and facility inquiries.
• Vendor Relations: Oversee the end-to-end lifecycle of all vendor relationships—from evaluation and onboarding to performance monitoring and offboarding. Drive cost efficiency, quality assurance, and reliability by proactively identifying and assessing new vendors and managing existing contracts. Ensure compliance with all organizational goals, budget constraints, risk mitigation protocols, and regulatory requirements, serving as the central point of oversight.
• Logistical Coordination: Schedule and coordinate meetings, conferences, and video calls. Manage calendars for training and conference rooms.
• Data & Records Management: Maintain and update databases, spreadsheets, and other essential records. Manage expenses for the Senior Leadership Team and Corporate Controller using Emburse.

Desired Qualifications/Requirements:

• Experience: At least 5 years of administrative experience, with a minimum of 3 years supporting a senior executive in a fast-paced environment.
• Skills: Exceptional organizational skills and attention to detail. Proven ability to manage multiple tasks, prioritize deadlines, and solve problems proactively. Excellent verbal and written communication skills are essential for interacting with executives, colleagues, and external stakeholders.
• Attributes: The ability to handle sensitive and confidential information with discretion is vital. You should have outstanding interpersonal abilities and be skilled at building effective relationships.
• Technical Proficiency: Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint) and various calendar management software

*All applicants must pass pre-employment testing to include background checks, and drug testing to qualify for employment*

If you are in alignment with our values of Integrity, Transparency, Professionalism, Teamwork and Respect - now might be the time for you to accelerate your career as part of the best company in automotive retail.  Apply today or refer to a qualified friend.  

Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify

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