Project Manager, Delivery  | Physical Product | London

About Us

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About the Role

Our Project Managers own a portfolio of projects initiated by one of three internal stakeholders: Growth (opening new locations), Operations (large capital improvements & remodels) and Sales (customizing our existing portfolio for enterprise clients). They coordinate a cross-functional internal team and engage third party vendors to drive their projects towards successful completion. The Project Manager will be required to travel as necessary to maintain a presence across all of their projects. The Senior Project Manager will need to engage with a diversity of internal and external stakeholders: 

• Landlords, Brokers, Architects, Engineers, Planning Authorities, Facilities Managers

• Corporate Clients

• Internal Design, Supply Chain, Cost Management, Information & Communication Technology, Sales, Operations, Legal teams

The ideal candidate will be experienced in the architecture, construction, and real estate industries; have direct client engagement experience, a keen understanding of the enterprise real estate sales process, and a proven ability to effectively juggle competing priorities. Candidates must thrive at interfacing with a multiplicity of stakeholders to develop creative, cost effective solutions that meet customer requirements. The candidate should also have project management experience, strong communication and organization skills, and an ability to distill an intricate situation down into a clear, measurable project delivery plan. They will also have a solid track record of effectively working across multiple functional groups and have experience at the various stages of development including but not limited to: due diligence, design development, bidding and negotiation, contract management, and construction. Lastly, they should demonstrate that they are self-motivated, capable of working with minimal supervision as well as supervising other project managers, a great teammate, and have a passion for design and construction.

Responsibilities

• Overlooks the quality, budget and schedule of development, member customization- and capital improvement projects

• Full process oversight and management of project team

• Manage multiple projects at a time and prioritize workload within the group to ensure that project timelines are met

• Ensure project team is adequately resourced to achieve project goals

• Inspire project team to achieve goals through effective leadership

• Lead all project Gate reviews and signoffs from High Interest through Handoff

• Serve as primary point of contact for all extended and external project team members, such as (but not limited to) Design Studio, Cost Manager, Sales Account Manager, ICT Manager, Facilities Operations Manager, Procurement Manager, AOR and EOR

• Work with the Sales Account team on the development and presentation of custom proposals which includes test fits/layouts, cost estimates and project schedules

• Provides advisory services to the Sales team and the client to provide competitive solutions on customization requirements and to implement them diligently in the program

• Provides Capex- and Layout approval decks for board review

• Substantial involvement during Play to identify and mitigate potential impacts to project budget, schedule, and quality

• Substantial involvement during Technical Due Diligence and Layout process, understands lease terms to ensure base build standards are fully considered, develop estimates and initial budget and secure necessary approvals

• Substantial involvement during the Design process to ensure design intent and construction design meets all general standards and budget guardrails, as well as tender pack is 100% complete before bidding commencement

• Substantial involvement during Permitting, Pre-construction and Bidding process to secure possession, budget approval, award contracts, and release construction in line with the approved project program and permitting requirements

• Substantial involvement during Construction and Staging to ensure construction quality meets Wework standards, the approved construction design and complies with all permitting requirements as well as works completion per approved program

• Manages the handover into the Operations team and Wework clients in line with the Product Quality Score card, Documentation requirements and snag completion within 30 days post handover

• Manages the project close out and finalize invoicing within 90 days post project completion

• Generate and continuously maintain reporting data for respective projects, reporting to upper management as necessary

• Providing accurate Capex cash flow projection on a monthly basis for all approved Capex projects

• Works with the Finance team to support collection of TA (LL contribution) and MSC (member specific capex contribution).

• Work across the department to roll out new initiatives and meeting targets

• Must be willing and able to travel to oversee the projects at the various stages

About you

• 5-8+ years of experience of all phases of the development process from schematic design through the bid process and construction management

• Strong communication skills, with the ability to work with external clients and provide professional advisory

• Be familiar with construction industry best practices, building & ADA codes

• Be a self-starter, with the ability to work independently in a fast paced environment

• Experience in retail and commercial construction/development is preferable with contract values $2M+

• Travel up to 50% of the time

• Passionate about construction and development and wanting to help grow the community.

• You love development (real estate, design, numbers, schedules, everything).

• Love to think outside the box and explore new ways to execute projects

• Passionate about collaborating and putting out the absolute best work

• Great at managing productivity

About WeWork 

Being a WeWork employee is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated. 

WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.