Operations Coordinator

If you have any questions about the position or our application process, reach out to us at [email protected].

Job Description

PRIMARY FUNCTION(S):

• Responsible for assisting with Campus Center operations, reservations within the Campus Center, Davis Ballroom, Chapin Lawn, and all student organization events reservations regardless of space on campus.
• Supports all functions of the Campus Center in conjunction with, and in the absence of, the Associate Director including but not limited to: student staffing, training, setups, work-orders, and operations of the Campus Center.
• The Office of Student Engagement, within the division of student affairs, strives to create a student experience framed by the core values of the division which are Community, Learning, Wellness and Social Justice.

DUTIES AND RESPONSIBILITIES: 

Space Reservation (40%):

• Serve as the primary scheduler for the Campus Center facilities and the point of contact for all students and/or student organizations reserving space on campus.
• Works directly with Events Management to discern best space locations outside of the Campus Center facilities.
• Implement best practices in the scheduling software program (25Live) and student organization software (Engage) that conform with campus and national best practices; as well as initiate new usages of the platform for best efficiencies, student learning, and customer service.

Event Planning & Logistics (20%):

• Ensure event and client success through regular communication, direct meetings, development of logistic plans (timing, event schedules, setup/breakdown times, etc.) as well as following CMP & ACCED-I best practices in event planning.
• Plans logistical details of events directly with other departments across campus for event success and safety.
• Ensures client satisfaction through communication, planning and development of programs for students, faculty, staff, and external stakeholders.

Supervision & Training (15%):

• In conjunction with the Associate director, recruit, train, schedule, and supervise 30 OSE Student employees.
• Supports learning outcomes, curriculum development.
• Assist with training, development, and recognition initiatives.
• Assumes supervision in absence of the Associate Director.

Assessment & Data Collection (15%):

• Build and maintain assessment and data collection in regards to the Campus Center Spaces; including but not limited to: space usage, foot traffic, client feedback, inventory tracking, equipment and supplies.
• Utilizes data analytics to project building usage and trends based on historical data.
• Utilizes data for recommendations to assist Associate Director with FFE replacement,  short- and long-term projects.

Miscellaneous (10%):

• Backs up other staff needs as necessary. 
• Perform related duties as required.  

MINIMUM QUALIFICATIONS:

Education Experience: Associated degree required, Bachelor’s degree preferred, and 1-3 years of relevant experience, or an equivalent combination of education and/or experience.

Skills:

Experience with Student Development Theories, Student Training, Event Management Software (25Live/EMS) preferred. Excellent organizational, budgeting, interpersonal and communication skills; attention to detail and accuracy; ability to take initiative and solve problems; proven experience working with diverse constituencies; ability to effectively manage multiple and competing projects and priorities. Proficiency in MS Office and other computer-based programs; excellent customer service skills and orientation.

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Review of applications will begin

Position Type:

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at [email protected].

As set forth in our mission and values, Smith College is committed to promoting a culture of  equity and inclusion among students, staff and faculty.  The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.