Full-Time

Executive Assistant

Posted on 12/9/2024

Pie Insurance

Pie Insurance

201-500 employees

Provides workers' compensation insurance for small businesses

Compensation Overview

$80k - $100kAnnually

+ Bonus

Mid, Senior

Remote in USA

Remote team members must live and work in the United States (territories excluded). Hybrid work locations provide flexibility of working partially from the Denver office and from home.

Category
Executive Support
Administrative & Executive Assistance
Required Skills
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • High school diploma or equivalent is required. Associates degree preferred.
  • At least 3 years in an Executive Assistant role and/or 5 years in Administrative, Office, or Personal Assistant role preferably with C-Suite executives.
  • Ability to be effective as a virtual assistant. This is a remote first organization.
  • Equally able to travel and be present for team/customer events and meetings as needed.
  • Advanced communication (written, verbal, and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team.
  • Must be available during general business hours across multiple US time zones.
  • Advanced problem solving skills, to be able to manage complex situations with multiple layers, and resolve to solution anticipating needs now and into the future.
  • Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.
  • Experience in a fast paced and demanding environment as well as the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is preferred.
  • Some experience with collaboration tools such as (specifically Slack and Zoom) required.
  • Demonstrated ability to quickly learn new technology platforms and systems is required.
  • Must be customer service focused. You enjoy helping others and creating amazing work life experiences.
  • Proficient in Google Calendar, especially using multiple time zones, is required, experience with Gmail and Google Workspace is helpful.
  • Skilled in using PowerPoint and integrating presentations with Excel data.
Responsibilities
  • Identifying and anticipating the administrative needs of up to 3 Executive team members.
  • The role will handle heavy and proactive calendar support. These leaders need someone to manage and coordinate their busy schedules across multiple time zones. This includes resolving conflicts, ensuring regularly scheduled one on ones with their team members, coordinating team meetings, ordering catering, booking conference rooms in multiple offices, arranging video conference connections, and ensuring the meetings are attended.
  • Meeting preparation is vital to this work and includes managing recurring agendas, keeping meeting notes, tracking action items, following up on action items, and ensuring that any materials are delivered ahead of meeting times.
  • Drafting communication in the voice of the executive, editing, and effectively disseminating messages from the executives that you support through the appropriate channels.
  • Managing, optimizing and creating administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.
  • Booking travel and expense reporting.
  • Light email management.
  • Jumping into ad hoc projects as they arise across the company.
  • Event planning.
  • Team specific support for sales contests, peer-to-peer awards, and other team celebrations; coordinating announcements and swag for new hires, anniversaries and other milestones.
  • Support and backup to the other Administrative staff to cover PTO and leave.
  • Partner with other admin staff in supporting and managing company wide initiatives such as the weekly All Hands meetings, Pie-R-Side chats (Quarterly Q&A with leaders), Executive summits, and year end or summer parties.
Desired Qualifications
  • Experience working Sales and Business Development teams and executives is ideal.
  • Experience in a fast paced and demanding environment as well as the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is preferred.
  • Competent Project Management experience is desired.
  • Some travel could be required in this position, up to 10% to support events.

Pie Insurance offers workers' compensation insurance tailored for small businesses, providing wage replacement and medical benefits for injured employees. The company uses data-driven technology to deliver quick insurance quotes in just three minutes, making the process simple for busy business owners. Unlike its competitors, Pie Insurance focuses on streamlining the insurance experience and providing competitive pricing, with potential savings of up to 30%. The goal is to make workers' compensation insurance accessible and affordable for small businesses across the United States.

Company Size

201-500

Company Stage

Series D

Total Funding

$603.4M

Headquarters

Washington, District of Columbia

Founded

2017

Simplify Jobs

Simplify's Take

What believers are saying

  • Integration with Ivans Download could enhance operational efficiency and customer service.
  • Appointment of Audra Foglietta as CFO may drive financial performance and efficiencies.
  • Partnership with Endeavor Insurance Group could expand market reach and distribution channels.

What critics are saying

  • Recent layoffs of 14% of workforce indicate potential financial instability.
  • Deteriorating funding environment may limit expansion and technology investments.
  • Increased competition from insurtech companies could pressure Pie to maintain competitive pricing.

What makes Pie Insurance unique

  • Pie Insurance offers A.M. A-rated insurance with a simple online experience.
  • The company uses data analytics to accurately assess risks and price policies.
  • Pie Insurance provides quick insurance quotes, taking just three minutes for small businesses.

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Benefits

Competitive cash compensation

Equity

Comprehensive health plans

Generous PTO, including paid sick leave

Future focused 401k match

Generous parental & caregiver leave

Growth & Insights and Company News

Headcount

6 month growth

0%

1 year growth

0%

2 year growth

-2%
Yahoo Finance
Feb 8th, 2024
Pie Insurance Integrates with Ivans Download

Pie Insurance integrates with Ivans Download.

Business Wire
Nov 30th, 2023
Pie Insurance Secures $11 Million Series A Funding to Rapidly Expand SMB Workers’ Compensation Insurance Offering

Pie Insurance (www.pieinsurance.com) today announced the completion of an $11M Series A funding round. The round was led by Greycroft, and included pa

FF News
Oct 2nd, 2023
Pie Insurance Appoints Audra Foglietta As Chief Financial Officer

Pie Insurance (“Pie”), an insurtech company specializing in commercial insurance for small businesses, today announced the appointment of insurance executive Audra Foglietta as the company’s new chief financial officer (CFO). Foglietta joins Pie during a pivotal period of growth—Pie is the fastest growing workers’ comp insurer in the U.S.1, achieving a 271 percent increase in direct written premiums, surpassing the growth of all other insurers.Foglietta brings a wealth of financial leadership and strategic expertise to Pie, having spent more than twenty years at Chubb, the world’s largest publicly traded property and casualty insurance company. Most recently, Foglietta served as Chubb’s executive vice president and CFO of Global Operations and Technology, in addition to previously serving as CFO of Westchester Specialty, the company’s excess and surplus division. Foglietta has a proven track record of driving financial performance and operational efficiencies in the public insurance sector. Her expertise includes global business transformations, corporate finance, financial planning and analysis, business analytics and operations.“I’m honored to join Pie as its CFO and be part of an organization that is redefining the small commercial insurance landscape and growing at an impressive rate,” said Audra Foglietta, incoming CFO at Pie. “Pie’s commitment to technology and innovation combined with its dedication to serving the unique needs of small businesses resonated with me

Reinsurance News
Oct 2nd, 2023
Pie Insurance names Audra Foglietta Chief Financial Officer

Pie Insurance, an insurtech company specialising in commercial insurance for small businesses, has appointed Audra Foglietta as the new Chief Financial Officer.

II Reporter
Aug 25th, 2023
Pie Insurance Expands Leadership Team with Appointments of Four Industry Experts

Carla Woodard, Jaime Gilliam-Swartz, Arash Sadati and Kris Bagchi join Pie's leadership team as Vice Presidents.

INACTIVE